What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR 2 OR 3 (EBR-ROV) position at DOS-Secretary of State?
About this Job
An ideal candidate should possess the following competencies:
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
- Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
- Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Minimum Qualifications
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
Operates a busy, multi-line phone system, greets guests as they enter the office, processes incoming/outgoing mail, and maintains a clean and organized office environment.
- Provides administrative support, which includes e-mail, memo, and letter correspondence; generates spreadsheets; and distributes forms.
- Maintains filing system and contact database.
- Enters data into the computer.
- Processes applications.
Position-Specific Details:
Appointment Type: Probational or Promotional.
Career Progression: This position may be filled as an Administrative Coordinator 2 or 3.
Overtime Requirements: For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting, and also the day of the election, which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Contact Information:
Marialena Morris, HR Specialist
Secretary of State Nancy LandryHuman Resources Division
Marialena.Morris@sos.la.gov
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Salary : $2,085 - $3,572