Student Information System Administrator Assistant

TITLE:                           Student Information System Administrator Assistant

LENGTH OF 

CONTRACT:                 245 Days

QUALIFICATIONS:    

1. High School Diploma or GED Equivalent
2. Minimum of five years' experience with school information systems (PowerSchool experience highly preferred) or a 2yr/4yr degree in information systems management. 

3. MOS certification with a concentration on Excel preferred.

4. Strong communication and interpersonal skills.

5. Ability to compose reports and other required written materials.

6. Ability to read, analyze and interpret information.

    

IMMEDIATE SUPERVISOR:              

Director of Assessment and Data Analytics

SALARY:                      

Commensurate with training, experience, and education. (Tech Level 3)

JOB SUMMARY:          

Assist the Student Information System Administrator to provide technical support to PowerSchool student information system users and generate student information data for local, state, and federal reporting. 

PERFORMANCE RESPONSIBILITIES: 

1. Serve as the district's ticket support system Powerschool designee (OTOP) for Powerschool user support.
2. Communicate with PowerSchool and other software vendors to resolve advance server and technical issues as well as operational problems.
3. Perform routine file management tasks, including transferring, loading, archiving and converting data for purposes of managing, maintaining and securing student information.
4. Monitor backup processes on a daily basis.
5. Prepare written instructions as needed.
6. Respond to inquiries and requests for data information from PowerSchool.
7. Assist with generating and uploading data for purposes of meeting state and federal reporting requirements.
8. Perform annual PowerSchool setup/configurations. Including, but not limited to: Terms, Calendar, Scheduling, Attendance, Grade Storage, Importing Data, Summer School Setup, End of term Grading, Honor Roll calculations, Customized Reports, Course Files.
9. Prepare written instructions as needed for system operators in the form of a manual.
10. Plan and implement staff development for system operators and other PowerSchool users as needed.
11. Manage user accounts, security setups and custom screens.
12. Perform PowerSchool end of year process.
13. Perform PowerSchool software upgrades to ensure the utilization of up-to-date technology applications.
14. Attend local, regional, state or national meetings as assigned to gather and convey information.
15. Read, interpret, and apply technical information to facilitate PowerSchool operations.
16. Support district personnel whose main responsibility is the PowerSchool data base.
17. Work closely with middle and high school schedulers in Power Scheduler.
18. Work closely with elementary school system's operators to set up teachers, classes and dependent sections to enroll students' in classes.
19. Ensure that all students in the district have a State ID and monitor the Student Locator Services on the SUNS server and the SIF agent on the PowerSchool server.
20. Assist as needed with pulling data for various district/state needs including but not limited to High School Academic Letters, National Honor Societies, Civil Rights Data Collection, Summer Data Collection, FOIA Requests, District Planning, CTE, Incident Management...
21. Assist with all PowerSchool servers and updates.
22. Manage and troubleshoot New & Returning Enrollment forms as well as manage Ecollect forms.
23. Work with sysops to complete data entry for state data collections that include 45 day and 135 day funding and 180 final data collections.
24. Manage EdFi daily data submissions to SCDE to populate state applications such as EdPlan and Admin Navigator.