Procurement Specialist

As determined by DD2 Classified Salary Scale 111

(Step placement dependent on direct experience)

1. High School diploma required.
2. Must provide proof of the completion of a minimum of 60 college credit hours, OR in lieu of this, must pass the Paraprofessional Exam or the Test of Adult Basic Education (TABE) test.
3. Minimum of three years of experience in Purchasing.
4. Proficient use in Microsoft Office Suite.
5. Such alternatives to the above as may be appropriate and acceptable.

Assists the Procurement Officer with all functions related to the procurement of supplies, equipment and services ensuring compliance with the District's Procurement Code and established policies and procedures.  Assists in the administration of complex solicitations, change orders, bid tabulations, award notices, and other reports in compliance with the District's adopted processes and procedures.   

1. Assists the Procurement Officer with all functions related to the procurement of supplies, equipment, and services for the District.

2. Prepares bid and proposal solicitation documents for a variety of supplies, equipment, technology and services.  Includes conducting legal advertisements, writing precise specifications, developing requests for proposals, request for qualifications, or other appropriate source selection document.

3. Evaluating bids and proposals for determination of award and preparing award letters and statements of intent to award for all procurements with a value or potential value greater than $50,000 for approval.

4. Conducts and monitors sealed bid and proposal openings to ensure integrity of the bidding process as needed.  Evaluates, tabulates and verifies tabulations of solicitations to ensure bidders meeting the solicitation award criteria are selected.  

5. Conducts pre-bid conferences, site visits, and evaluation committee meetings as needed.

6. Obtains formal quotes for the purchase of goods and services in excess of $10,000 by developing specifications, preparing quote invitations, selecting sources of supply, and issuing legal advertisement.

7. Performs contract administration duties after award in accordance with generally accepted best practices and ensures contract files are documented appropriately.   

8. Assist in approval of purchase requisitions in excess of $2,500 to ensure timely processing of purchase orders. Duties include verification of suitable procurement justification as required by District Procurement Code and contact end-users to obtain additional information, or make necessary corrections as needed.

9. Fosters an ethical procurement environment that provides contractor and supplier trust as well as a broad-based, competitive environment. 

10. Works with the Procurement Officer to achieve the District's MBE goals by managing, monitoring, and encouraging minority business participation.  Assists with outreach meetings as needed. 

11. Works and communicates effectively with District staff, administration, and school staff. 

12. Maintains ethical standards and appropriate confidentiality at all times when dealing with procurement actions and Freedom of Information Act (FOIA) requests. 

13. Attends training, seminars and conferences, etc. as required to maintain and enhance job knowledge and skills to ensure compliance with all state, federal, and District regulations. 

14. Assists with management of District's procurement card program to include managing procurement card limits, fraudulent charges and ensuring compliance with District's established procurement card policies and procedures. 

15. Performs all other duties and responsibilities as assigned by the Director of Finance.