Attendance/Administrative Office Clerk ($24,271+)

Dorchester County Public Schools is currently accepting applications for the position of Attendance/Administrative Office Clerk located at Choptank Elementary School. This position is a 10-month, seven (7) hours a day, full-time position with benefits. The successful candidate must be a team player, while also being a self-starter, able to work independently, and handle confidential information in a fast-paced school office environment. This position contributes to the efficient and effective operation of the assigned school office by performing clerical and administrative tasks as a necessary function of the office. This position serves as an attendance and guidance liaison with the department of Student Services.

DUTIES:

• Maintains accurate database of student records and attendance records.
• Maintains daily attendance records and communicates attendance information to staff, parents, students and home school.
• Serves as registrar for student log entries.
• Meets and assists visitors.
• Maintains a regular filing system, as well as a set of confidential files and processes incoming correspondence as instructed.
• Places, receives, and directs telephone calls, takes messages.
• Maintains a schedule of appointments and make arrangements for conferences/meetings with families, and the home school of students in the program.
• Obtains, gathers and organizes pertinent data as needed and puts it into usable form.
• Composes and types routine correspondence and reports for review and approval of the supervisor.
• Types correspondence, reports, notices, and memorandums from draft form, which may include dictation from recordings.
• Use sound judgment in dealing with confidential information.
• Prepare agenda and assemble materials for meetings and trainings.
• Addresses parental concerns with tact and empathy and accurately routes their request(s) when appropriate.
• Orders and maintains supplies as needed.
• Performs other duties as assigned consistent with program requirements, and as assigned by school administration.

QUALIFICATIONS:

• High School Diploma or G.E.D. certificate; A.A degree in related area preferred.
• Proficiency in typing, computer and word processing skills, including PowerPoint, Word and Excel, office practices, business English and business mathematics.
• Two (2) years of successful secretarial experience with increasing responsibilities.
• Ability to effectively communicate orally and in writing.
• Excellent human relations skills.
• Ability to handle and maintain confidential information.

Please Note:

Meeting the minimum qualifications does not guarantee an interview. Internal candidates will be considered alongside external applicants, and only those whose qualifications most closely match the needs of the position will be contacted for an interview.