What are the responsibilities and job description for the Project Assistant position at Doran Management LLC?
Position Description
Doran Property Group has a great opportunity for a Project Assistant. This dual role will work part-time with Construction and the HR department. If you have demonstrated skills supporting construction project teams in performing file management, document review and tracking, report preparation, and a commitment to providing quality service, please apply! The ideal candidate will have previous experience as a construction project assistant in the multi-family industry. Doran Property Group offers competitive salaries and benefits.
Essential Job Duties and Responsibilities:
- Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project
- Help to ensure that project contracts, bids, and governmental development applications are completed and filed on time
- Assisting the project management team with document control needs and change orders
- Participating in meetings, taking and publishing minutes
- Organizes and prepares documents and reports for the Director of Construction
- Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
- Interacts with clients, vendors, and staff in a professional courteous, and appropriate manner
- Familiar with State Construction Registry requirements and lien procedures
- Process projects close-out documents (O&M manuals, Warranties, etc.)
- Punch List, Process & Procedure Administration, setting up client/group meetings, etc.
- Reconciles benefits statements and operations invoices.
- Makes photocopies; emails, scans, and emails documents; and performs other clerical functions.
- Files documents into appropriate employee files and resident files.
- Conducts audits for Employee files.
- Performs other related duties as assigned.
Qualifications/Requirements:
- 2-4 years of construction experience as a Project Assistant, Project Coordinator, or similar
- High school diploma or equivalent
- Proficiency in Word and Excel
- Organize and write procedures in a logical/methodical manner
- AP/AR experience preferred
- Experience using construction management programs including Procore, or similar programs, is expected
- Adaptable to change
- Ability to act independently and make decisions and work in a team as well.
- Ability to multi-task and manage several projects and excel under tight deadlines.
- Strong verbal and written communication skills.
Classification: Exempt
Expected Hours of Work, this is a full-time position: 40 hrs /wk.
Days and Hours of Work are Monday through Friday; 9:00 a.m. to 5:00 p.m.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.