What are the responsibilities and job description for the Marketing Proposal Coordinator position at Donovan-Hill Group?
Description: WE'RE HIRING: MARKETING PROPOSAL COORDINATORLOCATION: PENSACOLA, FLORIDA
Donovan-Hill Group is looking for a Marketing Proposal Coordinator who can take ownership of proposals and help move pursuits from planning through final submission. This position will work directly with project managers, engineers, surveyors, and firm leadership to turn technical information into clear, accurate, and persuasive proposals. The coordinator will prepare SF 330 packages and respond to RFQs and other solicitations for local, state, and federal clients. This is a hands-on position for someone who is a strong writer, highly organized, attentive to detail, and comfortable managing several deadlines at once.
What You'll Do
WHAT WE'RE LOOKING FOR
Donovan-Hill Group is a civil engineering, surveying, planning, and environmental services firm that has served communities across Northwest Florida and South Alabama for nearly 100 years. Our work focuses on public infrastructure, including water and wastewater systems, stormwater management, transportation, surveying, and community development.
We are a hands-on team that values accountability, responsiveness, quality work, and long-term client relationships.
If you are an organized proposal professional who enjoys writing, coordinating with technical teams, and producing high-quality work, we would like to hear from you.
Benefits
DHG is a Drug-Free Workplace. All job applicants will undergo a pre-employment drug screening for the presence of illegal drugs as a condition of employment. This includes marijuana (medical or recreational) due to the services we provide to federal contracts and projects, like the Department of Defense. Employment is also contingent on a pre-employment criminal background screening.
Eeo/Aa Employer/Vet/Disabled
Donovan-Hill Group, Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identify, status as a protected veteran, among other things or status as a qualified individual with disability.
Donovan-Hill Group is looking for a Marketing Proposal Coordinator who can take ownership of proposals and help move pursuits from planning through final submission. This position will work directly with project managers, engineers, surveyors, and firm leadership to turn technical information into clear, accurate, and persuasive proposals. The coordinator will prepare SF 330 packages and respond to RFQs and other solicitations for local, state, and federal clients. This is a hands-on position for someone who is a strong writer, highly organized, attentive to detail, and comfortable managing several deadlines at once.
What You'll Do
- Coordinate proposals, statements of qualifications, prequalification packages, and related marketing submissions.
- Review solicitations and develop proposal outlines, compliance matrices, schedules, assignments, and submission plans.
- Write, edit, proofread, format, and assemble proposal content.
- Work with technical staff to select and develop project descriptions, resumes, technical narratives, and graphics.
- Manage proposal schedules and follow up with team members to keep submissions on track.
- Conduct quality-control reviews for compliance, accuracy, consistency, and presentation.
- Manage final document production, electronic uploads, and submission confirmation.
- Maintain and update resumes, project profiles, templates, firm information, certifications, and other marketing materials.
- Research project opportunities, clients, agencies, conferences, and networking events.
- Support presentations, interviews, and other business development activities.
WHAT WE'RE LOOKING FOR
- At least three years of experience in proposal coordination, marketing, communications, or a related position.
- Excellent writing, editing, proofreading, and organizational skills.
- Experience preparing proposals, statements of qualifications, presentations, or similar professional materials.
- Ability to manage multiple assignments and meet firm deadlines.
- Strong attention to detail and the ability to interpret solicitation requirements.
- Proficiency with Microsoft Office and Adobe Creative Cloud, particularly InDesign and Acrobat.
- Bachelor’s degree in marketing, communications, business, English, journalism, or a related field is preferred.
- Experience preparing SF 330 packages, public-sector proposals, or qualifications-based submissions is strongly preferred.
- Experience with an architecture, engineering, construction, or professional services firm is a plus.
Donovan-Hill Group is a civil engineering, surveying, planning, and environmental services firm that has served communities across Northwest Florida and South Alabama for nearly 100 years. Our work focuses on public infrastructure, including water and wastewater systems, stormwater management, transportation, surveying, and community development.
We are a hands-on team that values accountability, responsiveness, quality work, and long-term client relationships.
If you are an organized proposal professional who enjoys writing, coordinating with technical teams, and producing high-quality work, we would like to hear from you.
Benefits
- Competitive Salary
- Group Health Insurance: BCBS of AL
- Health Savings Account (HRA): Pre-tax savings account for health expenses with employer contributions.
- Flexible Savings Account (FSA): Pre-tax savings account for health, dental, vision, or over the counter medical items.
- Dental and Vision Insurance: Florida Combined Life
- Employer paid Life and AD&D, STD & LTD: USAble
- Supplemental Voluntary Life Insurance: USAble
- Accident, Critical Illness, Cancer, & Hospital Choice: Aflac
- 401(k) Match
- Paid Time Off (PTO) & Holiday Pay
- Education & Licensing Reimbursements
- Professional Development
- Fitness & Wellness Program
- Employee Assistance Program (EAP)
DHG is a Drug-Free Workplace. All job applicants will undergo a pre-employment drug screening for the presence of illegal drugs as a condition of employment. This includes marijuana (medical or recreational) due to the services we provide to federal contracts and projects, like the Department of Defense. Employment is also contingent on a pre-employment criminal background screening.
Eeo/Aa Employer/Vet/Disabled
Donovan-Hill Group, Inc. is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identify, status as a protected veteran, among other things or status as a qualified individual with disability.