Title Clerk

Position Title: Title Clerk

FLSA Status: Non-Exempt

Department: Office

Reports to: Office Manager/Controller

Processes title registrations for all purchases and sales. Verifies costs for the accounting department and registers all vehicles through the DMV Verifies all payoffs have been properly handled and that titles come in on a timely basis. Floors stock vehicles as titles are received. Keeps up with all title regulations and fees.

Responsibilities:

• Processes all new and used vehicles for registration in the state in which they will be titled.
• Prepares tax and title documents.
• Submits all legal transfer work to the DMV.
• Verifies that funds have been collected and the correct lien holder paid off before processing title applications.
• Checks for accuracy in the application and ensures that all information in complete.
• Prepares payoff checks for new vehicles and trade-ins.
• Bills out all dealer trades and prepares certificates of origin.
• Maintains a system to verify out-of-state titles.
• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Posts vehicle sales and purchases.
• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
• Cross trains others to handle title clerk daily responsibilities.
• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
• Directs title runner in daily routines.
• Prepares a daily report of contracts, vehicles receivables due and proceeds.
• Accounts for all deal records. Compiles a list of any missing transactions.
• Resolves any titling problem with the responsible mangers.
• Signs off on commission payments based on final documentation.
• Maintains a professional appearance and neat work area.

Requirements:

• Follows the dress code the company has put in place. Maintains a clean and neat work area.
• Follows federal, state and local law as well as company policy about safeguarding all information.
• Reports on time to work and follows schedule that is given. Calls supervisor if he/she cannot be at work on time.
• Keeps current with annual HR training along with any other training that might be required for this position.
• Follows all company policies and procedures. Notifies supervisor of any illegal activity.

WORK ENVIRONMENT The work environment characteristics described here are

representative of those an employee encounters while performing the essential functions of this

job. Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions, please see your supervisor if you need an accommodation.

PHYSICAL DEMANDS The physical demands described here are representative of those that

must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions, please see your supervisor if you need an accommodation.