What are the responsibilities and job description for the ACCT RECEIVABLE CLERK position at Don McGill Toyota?
About the Role:
The Accounts Receivable Clerk plays a critical role in managing and maintaining the financial records related to incoming payments for the organization. This position is responsible for ensuring accurate and timely processing of customer invoices, recording payments, and reconciling accounts to maintain up-to-date financial data. The role requires close collaboration with the parts, service collision and finance teams to support cash flow management and resolve any discrepancies or issues related to customer accounts. The Accounts Receivable Clerk will also contribute to the preparation of financial reports by providing detailed accounts receivable data. Ultimately, this position ensures the organization’s revenue is accurately tracked and collected, supporting overall financial health and operational efficiency.
Minimum Qualifications:
- Proven experience of at least 1 year in dealership accounts receivable.
- Proficiency with accounting software (Reynolds & Reynolds Ignite) and Microsoft Office.
- Strong numerical aptitude and attention to detail to ensure accuracy in financial data.
- Excellent organizational and communication skills to manage multiple tasks and interact with customers and internal teams.
Preferred Qualifications:
- Experience with Reynolds & Reynolds Ignite.
- Knowledge of basic accounting principles and financial regulations.
- Ability to analyze financial data and identify discrepancies or trends.
- Prior experience working in dealership accounting department.
- Responsibilities:
- Generate and send accurate vendor statements in a timely manner according to company policies.
- Record and apply incoming payments to customers/vendors accounts, ensuring proper allocation and documentation.
- Monitor accounts receivable aging reports and follow up with vendors on overdue payments to reduce outstanding balances.
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Collaborate with internal teams to resolve billing discrepancies, vendor inquiries, and payment issues.
- Prepare and maintain detailed reports on accounts receivable status for management review.
- Assist with month-end and year-end closing processes related to accounts receivable.
- Post parts, service, collision and finance cash sales daily.
- Post internal repair orders on daily basis.
Skills:
The Accounts Receivable Clerk uses their strong attention to detail and numerical skills daily to accurately process invoices and payments, ensuring the integrity of financial records. Proficiency in accounting software and Excel enables efficient management of large volumes of data and generation of reports that inform financial decision-making. Communication skills are essential for interacting with customers to resolve payment issues and collaborating with internal teams to address discrepancies. Organizational skills help manage multiple accounts and deadlines, maintaining smooth cash flow operations. Preferred skills such as Reynolds & Reynolds knowledge and analytical abilities enhance the clerk’s capacity to streamline processes and contribute to continuous improvement in accounts receivable management.