Automotive Office Manager

Job Summary
We are seeking a highly organized and proactive Automotive Office Manager to oversee daily office operations within our automotive dealership. The ideal candidate will be responsible for managing administrative functions, supervising staff, coordinating vendor relationships, and ensuring smooth communication across departments. This role requires strong leadership, excellent organizational skills, and a comprehensive understanding of office management within an automotive or medical office setting. The Automotive Office Manager will play a key role in maintaining efficient workflow, supporting team development, and enhancing overall office productivity.

Duties

• Oversee daily administrative operations, including front desk management and multi-line phone systems
• Supervise office staff, including training & development to ensure high performance and professional communication
• Manage scheduling and calendar appointments for service appointments, meetings, and events
• Handle vendor management to ensure timely procurement of supplies and services
• Maintain bookkeeping records, perform basic bookkeeping tasks, and manage payroll using QuickBooks or similar software
• Assist with budgeting processes and monitor expenses to ensure financial efficiency
• Coordinate human resources activities such as staffing, employee records, and compliance with company policies
• Organize filing systems and maintain accurate documentation for all office activities
• Support event planning for dealership promotions or community outreach initiatives
• Ensure adherence to phone etiquette standards and provide excellent customer service at the front desk
• Manage office supplies inventory and oversee general office maintenance

Requirements

• Proven experience in office management, administrative support, or related roles within automotive or medical offices
• Supervising experience with team management capabilities
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Proficiency in QuickBooks, calendar management tools, and Microsoft Office Suite (Word, Excel)
• Experience with vendor management, budgeting, bookkeeping, payroll processing, and human resources functions
• Excellent communication skills with professional phone etiquette and customer service orientation
• Background in event planning and training & development is preferred
• Ability to handle clerical tasks such as filing, data entry, and managing multi-line phone systems efficiently
• Prior experience in medical office management or front desk operations is advantageous
• Demonstrated ability to supervise staff effectively and foster a collaborative team environment

This position offers an opportunity to contribute significantly to the operational success of our dealership while developing your leadership skills within a dynamic automotive environment.

Job Types: Full-time, Part-time, Contract, Temporary

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person