Receptionist

ABOUT THE SCHOOL

Founded in 1955, Don Bosco Technical Institute is a private not-for-profit high school located in

Rosemead, CA. The school is currently the only Catholic fully integrated college preparatory and

engineering-science-technology focused school in the United States.

Our Mission:

Don Bosco Technical Institute is dedicated to creating leaders in engineering, science, and technology

by presenting opportunities for real world experience that provide graduates an edge in university

studies and career development. Established in 1955, Bosco Tech is a college preparatory Catholic high

school guided by the educational philosophy of St. John Bosco and offers challenging academic

exploration through project-based learning.

Reports to: Principal

Job Status: 12-month, Full-Time, Non-exempt-salary range $19.00-$25.00 depending on experience

Job Summary: The Administrative Receptionist is responsible for answering calls into the school’s

main phone number and greeting all visitors to the campus. As the first point of contact for guests, this

is an important role in making visitors comfortable and setting the tone for what people can expect

when visiting the campus for the first time.

Maintaining accurate student attendance records and processing tardies, early dismissal and verifying

absences are part of the primary responsibilities for this position. There are also multiple ancillary

duties that are assigned to the Receptionist on an as needed basis.

Duties and Responsibilities:

● Primary:

○ Answering the school's primary phone number. Recording and redirecting messages left

on this number. Maintaining the greeting(s) used for the school’s primary voicemail.

○ Greeting all visitors to the campus. Notifying faculty/staff members of guest arrivals.

Issuing appropriate lanyards, badges, and/or ID certificates. Maintaining the school’s

visitor check-in system (VisitU).

○ Maintain:

1. Main conference room use calendar.
2. School’s Carpool Directory and update as needed.
3. Staff & faculty directory and update as needed.
4. Mailroom box assignments and labels, and place USPS mail daily into mailboxes.
5. Information on School Marquee, as needed.

● Attendance:

○ Pick up messages from Attendance Line

○ Read Attendance emails

○ Enter daily tardy slips in FACTS-SIS

○ Give students Off Campus Permits

○ Enter Pre Planned Absences

○ Enter early dismissals in FACTS

○ Enter absences in FACTS

○ Enter all early dismissals for sports in FACTS

○ Call parents for absent students with no call or email

○ Enter attendance for Substitutes

● Routine Ancillary Duties:

○ Create and print labels, and assist with mailings, when requested. Assist with sending

faxes when requested, and placing received communications into appropriate

mailboxes.

○ Assist with proofreading various campus communications, ex: The Gear, as requested.

○ Assist in the notifications related to Parent Service Hours.

○ Assist the Principal in the creation of annual graduating senior recognition activities (ex:

lawn signs, photo slideshows, etc.)

○ Provide general assistance to the principal, as work schedule allows.

Will assist the Health Office, Admissions with Student On-Boarding Process, Business/Finance Office

as needed.

Skills:

● Able to operate a variety of office equipment, including photocopier, fax and personal

computer.

● Should be able to type approximately 40 w.p.m. and be comfortable with current PC operating

systems, and possess an Intermediate knowledge of word processing and spreadsheet

software.

● Ability to work with confidential information.

● Personal Characteristics:

○ Must have excellent oral and written communication skills.

○ Exceptional customer service skills

○ Able to work in a fast-paced environment with multiple priorities

○ Able to communicate effectively with youth and adults.

○ Ability to speak Spanish a must

Education: High School Diploma/GED

Experience: Two to three years in an office or school setting preferred

Send resume to Techhr@boscotech.edu