Lead Admin Assistant

Company Description

Domino’s Pizza, which began in 1960 as a single store location in Ypsilanti, MI, has had a lot to celebrate lately: we’re a reshaped, reenergized brand of honesty, transparency and accountability – not to mention, great food! In the rise to becoming a true technology leader, the brand is now consistently one of the top five companies in online transactions and 65% of our sales in the U.S. are taken through digital channels. The brand continues to ‘deliver the dream’ to local business owners, 90% of which started as delivery drivers and pizza makers in our stores. That’s just the tip of the iceberg…or as we might say, one “slice” of the pie! If this sounds like a brand you’d like to be a part of, consider joining our team!

Job Description

The Domino’s Technology Leadership Team is looking for a high-caliber Leadership Team Coordinator to provide administrative support to senior leaders and general support to the organization. This role will be responsible for the day-to-day support of the Domino’s Technology Leadership Team and team members.  This role reports to the Team Leader, Executive Assistant, and works with a team of other Lead Admin Assistants in the Domino’s Technology (DT) organization. 

GENERAL RESPONSIBILITIES

Support Domino’s Technology Leadership - 75%

• Provide Administrative support to 2-3 senior leaders of the technology team:
• Calendar Management – schedule appointments including logistics and primary point-of-contact for maintaining calendar (ensure urgent matters are prioritized and conflicts are resolved on a timely basis). Schedule and coordinate staff and other meetings.
• Meeting Facilitation – help ensure that meetings are conducted effectively by collating materials, following set agenda, managing time, taking notes, and publishing minutes.
• Travel Management – book travel arrangements and logistics to align with prepared itinerary.
• Communications – draft, review, and send department announcements, as needed.
• Accounts and Bookkeeping - prepare expense reports for VP .

General Domino’s Technology Support – 25%

• Coordinate Administrative Functions across Domino’s Technology and cross-functional teams
• Assist with coordination of DT-sponsored events, and provide onsite support, as needed.
• Lead and assist planning of VP-area All Hands meetings, talent reviews, quarterly offsite meetings, and support for DT-wide leadership and All Hands meetings. Organize EOY celebration logistics and provide onsite support as needed.
• Assist with general office support (examples: distribution list management, office supplies and snacks replenishment, seating charts, new hire onboarding, etc.), as needed.
• Partner with the Domino’s Technology admin team to maintain and regularly update standardized documentation for department best practices.
• Assist with special projects, as needed. Including but not limited to assisting with business meeting lunches, preparing draft templates for PowerPoints, attending VP area leadership team meetings, preparing agendas and taking meeting notes.

Qualifications

• Bachelor’s degree required or equivalent experience
• Minimum of 2 years administrative coordination supporting leadership roles (experienced in calendar management and expense reports a plus)
• Ability to travel locally when required to provide support for occasional off-site events and meetings
• This role primarily follows standard business hours; however, minimal evening or weekend support may be required on an occasional basis.
• Self-starter, results-driven with strong organizational, interpersonal, communication, and collaboration skills
• Exemplary attention to detail, motivational skills, positive attitude, friendly with accommodating personality
• Exceptional professionalism and strong judgment to carefully handle confidential documents and information
• Exemplary time management skills including ability to manage multiple priorities and projects successfully under pressure in a fast-paced environment
• Demonstrated ability to form trust and strong working relationships with peers and senior leaders
• Microsoft Word, Excel, PowerPoint, Outlook

OTHER DESIRED SKILLS AND ABILITIES

• Experience planning events including summits, conferences, offsite meetings, a plus
• Familiarity with travel, visa, and passport procurement, a plus
• Ability to keep pace in a large tech organization with a culture of constant change
• Experience using Concur, Ariba, L Squared

Additional Information

Location: 30 Frank Lloyd Wright Dr. Ann Arbor, MI 48357 

Hybrid Schedule- Mon-Thurs onsite with Friday's being flexible 

All your information will be kept confidential according to EEO guidelines.