Administrative Assistant

Position Overview:

Manage front desk responsibilities and assist Accounting and Property Management on various recurring and one-time projects. 

Job Duties:

Manage the front desk/reception area including greeting visitors and directing phone calls

Manage gathering and tracking certificates of insurance

Assist property management with collecting and organizing annual snow and landscaping contracts

Manage and monitor office and break room supplies

Assist with new hire onboarding process

Managing incoming and outgoing mail and courier services

Assist accounting with monthly reporting to clients

Assist maintenance staff with weekly payroll hour tracking

Maintain general office conditions on a day-to-day basis

Assist accounting and property management with various projects and tracking reports

Assist in maintaining Microsoft Outlook contacts and Microsoft SharePoint integrity

Computer Skills:

Proficiency in a Windows environment, with working knowledge of Microsoft Platform (Specifically Word, Excel, Teams, Outlook and SharePoint)

Education and/or Experience:

High School graduate

Office administrative experience preferred

Other Skills and Abilities:

Client Service mentality

Notary license obtained or willing to obtain

Must be a team player with a strong work ethic

Strong interpersonal skills

Ability to handle confidential information in a professional manner

Strong organizational skills, with the ability to meet deadlines

Dominion Realty Services, LLC, is a full-service commercial real estate firm recognized nationally as a leading provider of professional commercial real estate services. Dominion Realty Services, LLC, brings decades of experience and expertise in commercial brokerage, property and asset management, real estate advisory, construction, design, and development services. Dominion Realty Services, LLC, is committed to bringing its clients creative, cutting-edge solutions and providing the highest level of professional service by fostering long-lasting relationships based on loyalty, integrity, and trust. Dominion Realty Services, LLC, assists corporate clients, lenders, institutions, property owners, investors and real estate developers in achieving their real estate objectives.