Contract Administration Sr Manager [EXE] - Dollywood Theme Parks & Resorts - Exempt

Summary of Essential Functions and Responsibilities

• Lead the review, execution and tracking of all company contracts
• Understand compliance and financial objectives and ensure contracts align with organization goals
• Review contract estimates, including proposed materials, production costs, etc.; and determine whether they seem reasonable and accurate
• Identify risks in proposals and contract terms and conditions; negotiate with appropriate operational team to mitigate risks
• Review and manage contract expiration dates to determine renewals/auto-renewals and any required fair market value documentation that may be necessary prior to expiration of the term
• Write contract letters and other communications and notices
• Negotiate and approve contract terms while ensuring that projects remain within the established budget
• Attend meetings to assess progress on projects which are in motion and take detailed notes to share with stakeholders
• Analyze contracts to ensure they comply with state and federal laws and regulations
• Determine whether contract meet the criteria for legal review or may be handled without legal involvement and executed in compliance with the contracting policy
• Work closely with the internal/external legal team and executives to ensure policies and procedures are followed, documentation is complete and accurate and key payments are validated to ensure compliance with the associated contract

Management reserves the right to change and/or add to these duties at any time

Education and Experience Required

• Must be 18 years of age
• Bachelor’s degree in business related field of study required; MBA preferred
• Minimum 3 years’ experience in contract administration or related field
• Knowledge of contract law, accounting principles and finance
• Possesses superior attention to details in order to spot inconsistencies in contracts
• Previous experience in customer service and strong communication and mediation skills
• Ability to safely operate company vehicles according to company policy. Must have valid driver’s license, proof of auto liability insurance and acceptable motor vehicle driving record
• Offers of employment are contingent upon satisfactory completion of background screening which includes criminal history and motor vehicle record check

Knowledge, Skills, and Abilities

• Strong interpersonal and oral/written communicative skills; ability to work across all levels of the organization as a valued business partner
• Innovative team player who can multitask and work independently and as part of a team
• Must have excellent analytical thinking skills and problem-solving abilities
• Must have strong organizational and time management abilities
• Able to make a friendly impression when speaking to or corresponding with guests, vendors, and other employees
• Must be self-motivated and disciplined
• Must be able to prioritize and complete work assignments on a timely basis
• Must maintain strict confidentiality and judgment regarding privileged information
• Must have professional appearance with good personal hygiene
• Must be productive in a fast-paced environment
• Must maintain dependable work attendance and flexibility with assigned work schedules including any required overtime, evenings, weekends and holidays
• Must be sensitive to the needs of our Guests and feel empowered to act to meet their needs within company guidelines
• Must be able to utilize effective communication, problem solving, conflict management and interpersonal skills
• Must be able to communicate effectively with Guests and Hosts using approved communication methods
• Able to collaborate with cross-functional teams to plan, execute, and deliver projects ahead of schedule, fostering open communication and mutual support to achieve shared goals
• Able to comprehend instructions and retain information
• Able to perform duties consistent with creating a safe and secure environment for hosts and guests
• Able to be flexible to handle frequent changes in priorities

Physical Requirements | Environmental Conditions

• Lifting and Carrying: Position may require occasional to frequent lifting of up to 25 lbs
• Mobility: Position may require intermittent to prolonged sitting, standing and/or walking for duration of shift, up to 13 hours
• Repetitive Movements: This position may require performing repetitive movements and tasks throughout the shift, including repeated use of hands, arms or other body parts as part of typical job functions
• Environmental Conditions: This position requires the ability to perform work tasks in varying weather conditions to include extreme cold and heat
• Cognitive and Sensory Requirements: This position requires strong cognitive skills, including the ability to think critically, solve problems, process and retain information, have attention to detail and communicate effectively using approved communication methods

The Dollywood Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. The Dollywood Company drives a welcoming culture where ideas and decisions from all people support our efforts to be relevant in an ever-changing world.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.