Human Resources Assistant

About this Job

The position will be domiciled in Baton Rouge, Louisiana, East Baton Rouge Parish. Offers of employment are contingent upon satisfactory background check, drug testing, and reference verifications.

To Apply: Click on the "Apply” link above and complete an electronic application which may be used for this vacancy as well as future job opportunities.

Applicants may check the status of their application at any time by selecting the "Application Status" link after logging into their account. Below are the most common status messages and their meanings:

• Application Received - Your application has been submitted successfully.
• Evaluating Experience - Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for this position.
• Eligible for Consideration - You are among a group of applicants who MAY be selected for this position.
• Referred to the Hiring Manager for Review - Your application has been delivered to the hiring manager. You may or may not be called for an interview.
• Position Filled - Someone has been selected for the position.
• Position Canceled - The agency has decided not to fill the position.

Minimum Qualifications

• High school diploma;
• Must possess a valid driver's license;

• Strong organizational, communication, and interpersonal skills;
• Ability to maintain a high level of confidentiality;
• Excellent time management and critical thinking skills;
• Prioritize tasks and assignments;
• Proficient in using email, calendars, word processing, databases, and other standard computer software; able to quickly learn new systems or programs;
• Two or more years' administrative level or office support experience

Job Duties and Other Information

• Verify employee prior state service by contacting previous employers to ensure accurate adjusted leave service dates;

• Process verification of employment (VOE) requests for active and inactive employees;
• Assist in coordinating the LADOJ New Hire Orientation program;
• Support the maintenance and coordination of the LADOJ Volunteer/Intern Programs;
• Support the preparation of HR reports;
• Maintain and update employee personnel files and HR Databases;
• Process incoming mail and ensure delivery to the appropriate HCM staff;
• Maintain the administrative records for time, travel, and expenses;
• Schedule and create calendar invites for meetings and other events;
• Answer incoming telephone calls and provide exceptional customer service to staff members and members of the public;
• Provide general administrative assistance to HR staff as needed.

Benefits for unclassified employees are determined by the individual hiring authority.