Crewing & Travel Coordinator

Move to Improve and bring the company forward

Curiosity and drive to change quickly is in our DNA. A legacy from our founders, the culture of innovation has made DOF one of the most exciting places to work. An important part of the DOF culture is to learn from the experienced and skilled people we are so fortunate to recruit. If you feel that you can contribute and make us better, we promise you that we are always open to ideas and innovation. In DOF you can make a difference in an environment ready to solve problems and implement good ideas quickly. And who knows? Perhaps you will learn something from your new colleagues, as well.

We offer exciting activities and plenty of opportunity to grow. Our experts will help you to develop your knowledge, skills, and experience in DOF’s core activities.

Join us as our new Crewing and Travel Coordinator

We are looking for another member to join our Operations - Project Delivery Team in Houston, Texas. Our working environment consists of highly educated, skilled, positive, innovative, and enthusiastic employees.

If you are a team player who would like to work closely with people from different parts of the world , we would love for you to apply.

The Crewing & Travel Coordinator will be responsible for partnering with the Crewing and Travel Specialist to coordinate all company crewing and domestic and international travel services.

Responsibilities/Key Tasks:

• Partners with Crewing & Travel Specialist for all crewing activities and travel needs for all office and field staff and contract employees.
• Maintain updated vessel rotation plans and execution of agreed crewing strategies
• Administer company travel policies and procedures to ensure compliance
• Maintain detailed records in crewing, travel, competency and training support systems.
• Maintain client required data base for crew clearance before travel as needed
• Responsible for client audits and compliance of corporate drug & alcohol policies (e.g. drug & alcohol random testing)

• Monitor travel-related spend and cost savings reporting. Track unused tickets and process refunds/exchanges.
• Verification of crew qualifications and required documentation for visas for staff prior to joining an assignment

• Arrange domestic and international travel requirements for all identified staff and contractors, which includes hotel accommodations, car hires, transfers, and flight arrangements
• Directs and processes required documentation for international travel, including securing out-bound visas for project personnel. Responsible to keep all documentation up to date. This includes travel visas, PTLs, LOIs, as required by client

• Prepares manifest documentation as per client requirement
• Assist with coordination of required OGUK and other medical physicals and testing required for duty assignment
• May be asked to participate in delivering travel induction for onboarding new employees
• Assists with the development, implementation and management of all travel vendor contracts, relationships and programs
• Track and maintain company travel issues as they occur and see them through to closure

• Assist with AMEX reconciliation by providing all travel and project related receipts in a timely manner to meet financial deadlines

• Participate in company audits as required
• Support continuous improvement processes and education
• Promote the company’s organization culture and values with staff and vendor partners.

Work Experience:

• Minimum 3-5 years’ hands on experience in crewing to include selection of qualified company or third-party personnel, verification of readiness and knowledge of special considerations for international assignment
• Minimum 3-5 years’ experience in domestic and international travel coordination for both corporate and offshore/field personnel.
• Maritime industry and/or Subsea offshore experience is preferred
• Experience and understanding of complex ticketing rules and fares for both domestic and international air travel, cars, ground transportation and hotel bookings.
• Corporate housing experience a plus
• Maintain thorough knowledge of domestic and international reservation processes

Qualifications:

• Minimum 2-year post-secondary education desired; experience may compensate for lack of formal education

Skills (social/technical) and equipment

• Proficient in use of Microsoft Office Suite and electronic crewing and travel systems
• On-Call availability to work outside of normal business hours primarily on a rotation basis;
• Ability to work under pressure to meet urgent deadlines, remaining poised and calm
• Excellent written and verbal communication skills
• Outstanding time management and organizational abilities
• Team oriented with strong leadership and organizational abilities
• Ability to research online travel websites for best pricing and negotiating the best rates that will fit within the company’s budget and guidelines.
• Strong relationships with external offshore crewing agencies to ensure required personnel are sourced in a timely manner with all required competencies and certifications

Who we are.

• At DOF what we do is as important as the way we do business – our operations are safe, legal and ethical, everywhere we do business. The DOF team treat each other and our surroundings with RESPECT, INTEGRITY and strive for EXCELLENCE in all we do. All our employees are expected to have a drive for results and solve problems, but not without showing integrity and focusing on communication along the way.
• With a multi-national workforce of around 5,500 personnel, DOF is an international group of companies which owns and operates a fleet of modern offshore/subsea vessels, with an engineering capacity to service both the offshore and subsea market. More than 40 years in the offshore business, DOF has a strong position in terms of experience, innovation, product range, technology, and capacity.
• DOFs core activities are vessel ownership, vessel management, project management, engineering, vessel operations, survey, remote intervention, and diving operations. DOF offers a full spectrum of top-quality offshore services to facilitate an ever-growing and demanding energy industry.
• The company’s main operation centers and business units are located in Norway, UK, USA, Singapore, Brazil, Argentina, Canada, Angola, and Australia.
• DOF is an equal opportunity employer and a values-driven organisation that embraces diversity with "Respect" as one of our five DOF values. The successful candidate will thrive in a corporate office of a global company among colleagues and stakeholders from different countries and cultures.
  

We offer all our employees the benefit of working in a safe and supporting environment, where all are treated with dignity and respect.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Successful candidates will be required to undergo pre-employment drug and alcohol screening. DOF Subsea highly recommends that successful candidates have full vaccination against COVID-19. DOF Subsea maintains the right to request a background screening as a part of the recruitment process.

DOF Subsea is an equal opportunity employer dedicated to promoting a diverse workforce and an inclusive respectful workplace.

We encourage applications from all qualified individuals.

We thank all applicants for their interest but only those selected for an interview will be contacted.