What are the responsibilities and job description for the Accounts Payable Clerk position at Dodge County Hospital?
Job Posting
Accounts Payable Clerk HOURS: 8am-4:30pm, Monday-FridayPOSITION SUMMARY:
The Accounts Payable Clerk is responsible for accurately and efficiently processing the hospital's accounts payable transactions. This position reviews invoices, verifies supporting documentation, obtains appropriate approvals, processes payments, maintains vendor records, reconciles accounts, and assists with month-end and year-end financial activities. The Accounts Payable Clerk ensures transactions are processed in accordance with hospital policies, internal controls, accounting principles, and applicable regulatory requirements.
RESPONSIBILITIES:
• Receive, review, code, and process vendor invoices for payment.
• Verify invoices against purchase orders, receiving documentation, contracts, and other supporting records.
• Ensure invoices have appropriate departmental and management approval before payment.
• Enter accounts payable transactions accurately into the accounting or financial management system.
• Maintain organized electronic and/or paper accounts payable records.
• Prepare checks, electronic payments, ACH payments, and other authorized disbursements.
• Reconcile vendor statements and investigate discrepancies or outstanding balances.
• Communicate with vendors regarding invoices, account balances, payment status, and discrepancies.
• Maintain accurate and current vendor information.
• Monitor invoices for duplicate payments, incorrect charges, missing documentation, or unusual activity.
• Ensure applicable discounts and payment terms are properly applied.
• Assist with monthly accounts payable reconciliation and closing procedures.
• Assist with preparation of financial reports and schedules related to accounts payable.
• Maintain appropriate documentation for audits and regulatory reviews.
• Assist with year-end closing and preparation of information requested by auditors.
• Process employee reimbursements and other approved disbursements as assigned.
• Maintain confidentiality of financial, employee, patient, and hospital information.
• Follow hospital policies regarding purchasing, payment authorization, segregation or duties, and financial controls.
• Assist with identifying and resolving accounting discrepancies.
• Perform data entry and filing with a high degree of accuracy.
• Cross-train with other Business Office/Accounting/Finance/Payroll personnel as needed.
• Accepts other duties as assigned.
• Adheres to dress code; appearance is neat and clean.
• Reports to work on time and as scheduled; completes work in designated time frame.
EXPERIENCE:
EXPERIENCE:
• Previous clerical, accounting, bookkeeping, accounts payable, or financial office experience required.
• Healthcare or hospital financial experience preferred.
EDUCATION:
EDUCATION:
• High school graduate or equivalent.
• Associate degree or college coursework in accounting, finance, business administration, or a related field preferred.
• Requires 5 basic units of DCH education units per year.
Dodge County Hospital Is An Equal Opportunity Employer:
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Dodge County Hospital will be based on merit, qualifications, and abilities. Dodge County Hospital does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability or any other classification in accordance with federal, state and local statutes, regulations and ordinances.
Additional Information
Position Type : Full Time
Shift : Day
Contact Information
Penny Brown - Director of Human Resources
Human Resources
Email: pennybrown@dodgecountyhospital.com
Phone: 478-448-4105
Dodge County Hospital Is An Equal Opportunity Employer:
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Dodge County Hospital will be based on merit, qualifications, and abilities. Dodge County Hospital does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, disability or any other classification in accordance with federal, state and local statutes, regulations and ordinances.
Additional Information
Position Type : Full Time
Shift : Day
Contact Information
Penny Brown - Director of Human Resources
Human Resources
Email: pennybrown@dodgecountyhospital.com
Phone: 478-448-4105