Highway Administrative Assistant

Position Summary: The Highway Administrative Assistant provides crucial support to the county's Highway Department by handling administrative tasks, assisting with office operations, and ensuring smooth day-to-day functioning. This position involves managing correspondence, coordinating schedules, maintaining records, processing invoices, and assisting with project documentation. The role requires excellent organizational, communication, and multitasking skills, as well as a working knowledge of local government policies and procedures related to public works and highway maintenance.

Essential Job Functions

• Assisting in the preparation of reports, budgets, and records for the Highway Department.
• Managing incoming phone calls, emails, and inquiries, directing them to the appropriate staff.
• Coordinating meetings, conferences, and appointments for the Highway Department.
• Maintaining and updating departmental files and records.
• Assisting with procurement of supplies, equipment, and services for highway projects.
• Preparing and processing purchase orders, work orders, payroll and invoices.
• Tracking and maintaining inventory records.
• Assisting with public communication and outreach related to roadwork, closures, and other department initiatives.
• Providing general administrative support to the department’s staff and leadership.
• All other duties as assigned.

Preferred Talents

• Ability to work independently.
• Attention to detail.
• Strong interpersonal skills and ability to interact with various stakeholders, county officials, contractors, and the public.
• Ability to organize and coordinate work.

Qualifications

Required

• High School diploma or equivalent supplemented by a course in typewriting.
• Knowledge of clerical procedures and office practices.
• Proficient in word processing system.
• Ability to read and interpret legal documents, maps and blueprints.

Preferred

• One year of general clerical experience.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel, reach with hands or arms, talk or hear. The employee must regularly lift and/or move up to 10 pounds. The employee must be able to lift and/or move up to 25 pounds occasionally.

Working Environment

While performing the duties of this job, the employee will be exposed to indoor conditions. The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Work Location: In person

Salary : $20 - $22