District Office Building Secretary - SCF II

Pay Range- $18.01 hourly

Job Title: District Office Building Secretary

Location: District Office

Evaluation & Benefits: In accordance with the USD 443 Classified Handbook

FLSA Status: Non-Exempt

Reports To: Director of Public Information

PURPOSE: To greet guests, schedule meetings and provide direct secretarial, clerical, and/or fiscal support services to the administrators in charge.

Education

EMPLOYMENT QUALIFICATIONS:

• High School Diploma or equivalent required.
• Two-year certificate from college or technical school and 3 years related experience and/or training; or equivalent combination of education and experience is preferred.
  
  

Experience:

• Two years of relevant experience strongly preferred.
  
  

KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to effectively present information and respond to questions from administrators, staff, customers, and the general public. Bi-lingual skills English/Spanish preferred.
• Ability to calculate figures and amounts such as percentages; ability add, subtract, multiply and divide. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to comprehend, retain and demonstrate new skills as they are learned.
• To perform this job successfully, an individual must type 60 wpm, be skilled in word processing, document preparation and database management.
• Possess a strong working knowledge of Microsoft Office products including Excel, Word, PowerPoint, Access and Publisher; experience with web page design or HTML, accurate typing and editing skills as demonstrated by a Passing score on a district clerical assessment or Microsoft Office certification in Excel and Word.
• A high level of organization required.
• Excellent communication skills at all levels including excellent listening skills.
• Experience with web page design and maintenance is also preferred
  
  

Duties & Responsibilities

• Greet visitors and handle busy phones lines in a courteous and welcoming manner.
• Translate spoken and written information.
• Utilize progressively complex computer skills to perform data entry, report generation, and/or bookkeeping functions with a variety of data bases for building/district departments or schools with small enrollments.
• Produce memos, letters, reports, and other documents from dictation or other directions of a supervisor; this may involve some original composition skills.
• Organize and maintain an efficient filing system for department materials and documents.
• Respond to change in a positive and productive manner.
• Observe district policies and guidelines in all job responsibilities.
• Create and track Purchase Orders for Public Information, Safety and Security and others.
• Complete and track Travel Requests for Public Information, Safety and Security and others.
• Prepare accurate and professional outgoing correspondence.
• Cross train with other personnel for additional coverage and assistance when needed.
• Assist with social media updates on behalf of the district.
• Other duties as assigned.
  
  

Physical Requirements & Work Environment

• While performing the duties of this job, the employee is regularly required to sit; use hands.
• The employee is occasionally required to stand; walk and reach with hands and arms.
• The employee must regularly lift and /or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The work environment is in an office setting.
• The noise level in the work environment is usually moderate.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $18