What are the responsibilities and job description for the Clinical Research Recruitment Specialist position at DocTrials?
Recruitment Specialist
TL;DR
The Recruitment Specialist plays a key role in supporting patient enrollment for ongoing clinical trials. You are the frontline in connecting potential participants to important research opportunities! With your excellent communication skills and attention to detail, you’ll contact patients from recruitment rosters, provide them with trial information, and help determine initial eligibility. Ideal for a pre-med or life sciences student looking to gain hands-on experience in clinical research. This is a part-time role with flexible shifts.
What you will own & improve
- Patient outreach: Call patients from curated recruitment lists to inform them about active clinical trials and assess initial interest and eligibility.
- Pre-screening: Conduct structured phone screenings and accurately document responses for clinical team review.
- Data entry: Update tracking logs and recruitment dashboards to ensure accurate, real-time metrics.
- Scheduling support: Assist in coordinating next steps for interested participants, including scheduling pre-screen visits or connecting them with study staff.
- Communication flow: Collaborate with the recruitment team and site staff to flag barriers to enrollment and suggest improvements to patient outreach efforts.
- Follow-ups: Execute timely and professional follow-up calls with prospective patients to keep recruitment on track.
What you already know
- You’re comfortable talking on the phone and engaging people from diverse backgrounds.
- You’re organized, proactive, and detail-oriented—you know that missing documentation can cause unwanted delay.
- You are a team player and know how to take direction while working independently.
- You’re excited by the idea that your calls can lead to someone gaining access to a potentially life-changing clinical trial.
What you will learn
- How patient recruitment drives clinical research timelines and impacts study success.
- Real-world experience in clinical trials, patient communication, and eligibility pre-screening.
- How to work with patient data while maintaining compliance with HIPAA and GCP.
- CTMS and e-regulatory systems used across the clinical research industry.
- How to work with recruitment leadership to improve strategies and achieve enrollment goals.
About the Team
This role reports to the Site Manager or Director of Patient Recruitment & Strategy
Part-time position: 2-4 weekday shifts/week (approx. 4 hours each)
Flexible hours and a supportive, mission-driven team environment
Benefits at DocTrials
Competitive salary | Flexible schedule | Company adventures
Values at DocTrials
Align Your Daily Priorities | Roll Out the Red Carpet | Be Obsessed About Learning
Show Up Ready | What Can We Do? | Don’t Panic
Don’t Work in a Bubble | Recognize the Gray | Have a Positive Purpose
About Us
DocTrials' culture is guided by our values and behavior. Our success depends on how much we care for each other, our customers, and our community. DocTrials is an alliance of physician sites specializing in the conduct of clinical studies within their private practices. Sites in the alliance work under DocTrials' core standard operating procedures and quality control measures that provide a methodology ensuring the highest quality control and best practice utilization across sites. This provides assurance and confidence to sponsors that they will achieve quality data in the most efficient and timely manner. DocTrials was founded with the primary goal of connecting patients and physicians with clinical trials across the US; aiding in the process to discover new therapies, bring hope, and find new treatment for disease.