Office Coordinator (Part-Time)

DocNetwork, through the CampDoc and SchoolDoc platforms, provides innovative health and safety solutions to a diverse group of organizations, which include traditional day and residential camps, YMCAs, JCCs, Girl Scouts, Boy Scouts, parks and recreation facilities, colleges and universities, and K-12 public, private, and charter schools.

Our suite of products integrate seamlessly to help ensure the health and safety of the participants for the organizations we serve.

Our team, headquartered in Ann Arbor, MI, is dedicated to our core value of “honest work” where our customers, our company, and our community win together. Delivering beyond expectations and an open posture toward growth enables our company and team to excel, while our social outings, team lunches, and a culture of fun and collaboration help us to bring our best selves to the challenges ahead.

Our full-time team members enjoy a range of insurance benefits (Medical, Dental, Vision, Life, & Pet), with additional perks to boot (Flex PTO, 401k with company match, Remote Work options, Flex Schedules, Professional Development and Wellness Budgets, Volunteer Time Off, and much more!). We think you’ll love being a part of our team!

Title: Office Coordinator

Status: Part-Time (20-30 hours/week)

Location: Ann Arbor, MI (onsite 5 days/week)

Starting Pay Range:  $18-20/hr

We’re looking for a friendly, detail-oriented, and highly organized Office Coordinator to help create a welcoming, efficient, and inspiring environment at DocNetwork’s Ann Arbor office.

As the first face people see when they walk through the door, you’ll bring our spirit of hospitality to life: greeting guests, preparing snacks, and ensuring our space feels great to be in. Your care and attention make sure our team members and visitors feel valued and supported every day.

In addition to your warm presence, you’ll play a critical role in keeping our operations running smoothly. From organizing snacks to coordinating maintenance projects, your work will make a direct impact on our culture and success.

This is a part-time, on-site position based in Ann Arbor, MI, working Monday through Friday, between the hours of 8am and 5pm, with occasional evening assignments as needed.

You may be a good fit for this role if:

• You’re often described as friendly, helpful, and dependable.
• You take pride in creating welcoming, organized spaces where others can do their best work.
• You notice the little things — from scuff marks on the wall to an empty snack bin — and take action to fix them.
• You find joy in hospitality, event planning, and making people feel at home.
• You’re excited to support a company culture that values collaboration, growth, and community.
  
  

Responsibilities

Facility Operations & Maintenance

• Keep the kitchen, bathrooms, and high-touch surfaces exceptionally clean and well-maintained
• Maintain meeting rooms, keeping them stocked, organized, and whiteboards clean
• Organize and tidy shared spaces, storage, and supply areas
• Empty trash as needed
• Maintain the general condition of the office and complete or arrange necessary repairs and maintenance
• Manage building vendors and contracts relevant to the day-to-day office needs (e.g. beverage, cleaners, trash/recycling)
• Monitor and reorder office and bathroom supplies
• Maintain organization of storage rooms
• Replace fluorescent tubes/light bulbs and damaged ceiling tiles as needed

Hospitality & Event Planning

• Plan and organize in-house and off-site social events and gatherings
• Coordinate food, swag/gifts and space setup for client meetings and team activities
• Support company and client events, ensuring everything runs smoothly
• Own and lead monthly events and traditions that enhance company culture and promote team development and relationship building
• Plan in-house and off-site activities and milestone celebrations for the team

Food Provision

• Keep kitchen and snack area stocked and clean, and empty dishwasher
• Brew coffee daily and keep coffee equipment clean
• Handle grocery shopping and restocking as needed
• Clean out refrigerators regularly

Clerical Support

• Coordinate with our IT support partners to order/service hardware and software and assist with troubleshooting needs
• Track and fulfill all shipping requests related to client & partner relations

Requirements

Physical Requirements

• Ability to lift up to 50 lbs
• Ability to work safely on a ladder up to 12 feet
• Ability to perform physical tasks, such as restocking or rearranging supplies

Required Skills and Experience

• Strong organizational skills with excellent attention to detail
• Reliable, self-motivated, and able to manage multiple priorities independently
• Friendly and professional demeanor; comfortable interacting with team members, vendors, and guests
• Proven ability to maintain a clean, orderly, and welcoming workspace
• Basic handyperson or general maintenance skills (e.g., replacing light bulbs, minor repairs)
• Valid driver’s license and ability to run local errands as needed
• Interest in fostering a positive, community-oriented office culture
• Strong communication skills, both written and verbal
• Proficiency with Microsoft Office and/or Google Workspace tools
• Ability to manage budgets and track inventory for supplies and events

Ideal Skills and Experience

• Event planning or hospitality experience, especially coordinating company gatherings or celebrations 
• Familiarity with office technology (e.g., coordinating IT support, managing shipping logistics, or setting up workstations)
• Experience coordinating vendors, maintenance, or facilities services

Excited? We can’t wait to hear from you!

If you like what you’ve seen so far, we feel compelled to boast that:

• We’re 10x recipients of SPARK’s FastTrack Award.
• We have an office dog named Munki. He is soft and little.
• Our office pantry is stocked with delicious snacks.
• We made our boss a Paper Plate Award that says “You’re pretty cool” and it has frog stickers on it.

So throw your hat in the ring – we’d love to meet you!

Originals Wanted

DocNetwork is invested in creating an open environment of mindfulness, originality, and collaboration where team members can bring their whole selves to work. We are proud to partner with our diverse client base, supporting each organization, and the individuals who make up their communities. We believe that our success depends on our commitment to these values.  

DocNetwork has adopted inclusive hiring practices including standardized interview questions, bias-recognition training, and casting wider recruitment nets to ensure that all have a place in our mission.