Accounts Payable Clerk

Who is DocMagic

DocMagic is the leading provider of fully compliant document generation, automated compliance, eSignature and comprehensive eMortgage solutions for the mortgage industry. DocMagic has been solving the mortgage industry's toughest challenges with innovative technology solutions since its inception. Founded in 1987, DocMagic has continued to develop award-winning software, mobile apps, and web-based solutions for the production and delivery of compliant loan document packages. DocMagic’s culture is built on values like teamwork, innovation and collaboration which has been one of the reasons for our continued recognition and a reputation for excellence. We are committed to living these values every day.

Why Work at DocMagic

Would you like to have a job where your contributions are valued, and you can truly make a difference? What about working in a collaborative environment with great coworkers in an award-winning office setting that has been recognized for its architecture and interior design? DocMagic was most recently named to Inc. 5000 list of fastest-growing private companies in the U.S. and is continuing to grow! DocMagic was also named to HousingWire’s 2021 Tech100 Mortgage list, which recognizes the mortgage industry’s most innovative and impactful companies as well as was recently honored with Mortgage Professional America (MPA) Magazine’s 5-Star Mortgage Technology Provider Award. We are really doing some incredible, amazing things and looking for someone motivated to be a part of this journey.

Position Summary

This position works in the Accounting Department, assisting with various Accounting Tasks. The Accounting Clerk will perform front line support for customers and will carry out a variety of general accounting support tasks. This position will monitor, investigate, resolve and recommend solutions to billing discrepancies and other transactional data items. The Accounting Clerk will reconcile records for DocMagic, customers and outside vendors. This position is also the primary Accounts Payable position.

Essential Functions:

• Assist customers to help with their questions, such as sending invoice copies or taking payments.
• Obtain vendor invoices, and manager approvals, to enter approved vendor invoices into Accounts Payable system.
• Processes invoices, checks, account statements, reports, and other records.
• Monitor all vendor payment agreements to find discounts to reduce invoice amounts
• Acquire vendor statements to ensure all invoices/liabilities are entered and timely recognized.
• Charges expenses to correct GL Accounts by analyzing invoices and expense reports and recording entries.
• Distributes checks as part of the accounts payable process.
• Compile and sort documents, such as invoices and checks, and obtains payment approvals.
• Verifies and posts details of business transactions, such as funds received and disbursed.
• Assist in reconciling bank statements and prepares daily cash receipts for bank deposit.
• Computes and records charges, refunds, costs, and similar items.
• Calculates and post financial data for use in maintaining accounting records.
• Maintain Accounts Payable schedules and produce ad hoc reports, as needed.

Other Skills:

• Works as a team player and builds strong working relationships by collaborating with peers, and those across the company.
• Works in a positive, friendly manner at-all-times and inspire the company’s culture.
• Must be well-organized, extremely detail-oriented and willing to take ownership of responsibilities.
• Completes assignments on time or advises in advance of delays.
• Excellent time management, organizational and communication skills.
• Exercises sound judgment and decision-making skills.
• Works well under time limits, handles multiple tasks concurrently and prioritizes responsibilities.
• Strong problem-solving skills with ability to identify and correct situations.
• Takes risks to innovate and create better solutions for the job, department and the company.

Required Qualifications:

• High school degree or some college.
• 2-4 years experience as an Accounting Clerk.
• 2 years experience working with Excel, Word, PowerPoint, Outlook.
• Experience with Sage 100, MAS 90 or MAS 200 preferred
• Mortgage industry experience and knowledge.

Other Duties

In addition to performing the essential functions of the job, this position may require other duties as assigned. Duties, responsibilities, and activities may change at any time with or without notice.

Salary : $55,000 - $60,000