What are the responsibilities and job description for the Project Administrative Assistant position at DOC?
Job Title: Project Administrative Assistant
Location: Hybrid (Naples, FL)
Reports To: Manager of Field Administration
About Daniel O’Connell’s Sons (DOC)
Founded in 1879, Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.
When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.
Position Summary
We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.
Key Responsibilities
Location: Hybrid (Naples, FL)
Reports To: Manager of Field Administration
About Daniel O’Connell’s Sons (DOC)
Founded in 1879, Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation, integrity, and impact. With offices across the Northeast and Florida, we deliver building and heavy/civil projects for public and private clients. Our mission is to be a problem-solving ally that transcends risk, fosters a compelling and cohesive work environment, and propels our industry forward.
When you join DOC, you become part of a collaborative team that values better ways of building. We embrace new technologies, delivery methods, and ideas that shape the future of construction.
Position Summary
We are seeking a highly organized, detail-driven, and tech-savvy Project Administrative Assistant to support multiple active projects with precision and care. This role provides consistent, high-quality project support while maintaining accurate documentation and dependable follow-through.
Key Responsibilities
- Provide administrative and financial support across multiple construction projects.
- Process invoices and assist with basic accounts payable (AP) tasks.
- Generate commitments and manage contracts and project documents.
- Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements.
- Maintain organized digital documentation using cloud-based systems.
- Communicate effectively with internal stakeholders, subcontractors, and vendors.
- Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets.
- Collect, verify, and track COIs and required endorsements/limits.
- Use Excel and email tools to track, report, and share project data.
- Contribute to a culture of urgency, attention to detail, and continuous improvement.
- Experience supporting construction or project-based teams preferred.
- Strong organizational and communication skills.
- Comfortable working with financial systems and processing invoices.
- Proficiency in Microsoft 365 and cloud-based document management platforms.
- Ability to adapt to new technologies and systems quickly.
- Experience with Sage or Vista (or similar financial software) is a plus.