What are the responsibilities and job description for the ADMINISTRATIVE COORDINATOR 4 position at DOC-Elayn Hunt Correctional Center?
About this Job
www.doc.louisiana.gov
ELAYN HUNT CORRECTIONAL CENTER
St. Gabriel, LA
At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all.
This is a promotional opportunity for current LA Department of Corrections employees who have permanent status and are ready to advance in their career.
Elayn Hunt Correctional Center is seeking a detail-oriented, dependable, and highly motivated individual to serve as an Administrative Coordinator 4 within the Mental Health Department. This position provides advanced administrative support to clinical, programmatic, and supervisory staff who deliver essential mental-health services to the offender population.
An ideal candidate should possess the following competencies:
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Minimum Qualifications
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
Compiles and prepares information for special assignments and reports, gathering data from multiple sources to support departmental needs. Responds to inquiries by telephone and in writing, drafting clear and professional correspondence and preparing letters, memos, and other written materials as required.
Performs advanced clerical and administrative support functions for the Mental Health Division, including typing, document preparation, and data entry. Operates computer systems and software applications to input, retrieve, and generate reports essential to departmental operations.
Organizes and maintains confidential files and records in accordance with departmental standards and applicable policies. Manages filing systems for all aspects of the division, ensuring accuracy, accessibility, and security. Sorts and distributes incoming mail, processes inter-institutional correspondence, and identifies items requiring immediate attention to ensure timely responses.
Processes and enters employee time records and assists timekeepers by generating and distributing timekeeping reports. Ensures accuracy and compliance with payroll procedures and deadlines.
Position-Specific Details:
- An employee selected for detail may be permanently promoted to this position if a position becomes available.
Other Important Information:
- IMPORTANT: In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA), to be considered for employment, by answering ‘YES’ to the PREA question.
- Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
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Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
- This is a 24-hour facility.
- This Agency is a Drug Free Workplace.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
- There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.
For further information about this vacancy contact:
Hilary Dugar
Human Resources Department
Elayn Hunt Correctional Center
Ph: (225) 319-4128
Fax: (225) 319-4592
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Salary : $2,732 - $4,682