What are the responsibilities and job description for the Accounts Payable Specialist position at DOBCO INC?
DOBCO, Inc., a leading general contractor specializing in public works and residential projects, has earned a strong reputation for excellence and innovation in construction, including a 2022 NJBIZ Business of the Year nomination. As we continue to expand, we remain committed to delivering high-quality projects and fostering a collaborative, team-oriented work environment.
Position Overview
We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our accounting team. This role will focus on processing vendor invoices, managing payment cycles, and ensuring the accuracy and timeliness of all payables across multiple projects. The ideal candidate will have strong accounting skills, excellent organizational abilities, and prior experience in construction, real estate development, or property management.
Responsibilities
- Process, review, and code vendor invoices, subcontractor pay applications, and expense reports.
- Ensure all invoices are properly authorized and coded to the correct accounts, cost codes, and projects.
- Manage weekly check runs, ACH payments, and credit card transactions.
- Track and reconcile utility bills (water, gas, electric, etc.) and allocate costs to the appropriate properties or projects.
- Monitor accounts payable aging reports to ensure timely vendor payments.
- Maintain accurate AP records, files, and documentation for compliance and audits.
- Assist with lien waivers, W-9 collection, and vendor compliance requirements.
- Collaborate with project managers, subcontractors, and vendors to resolve invoice discrepancies or payment issues.
- Support monthly closings by reconciling AP accounts and assisting with accruals.
- Assist with year-end audits and preparation of 1099s.
Required Experience and Skills
- Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent work experience).
- 3 years of accounts payable experience, preferably in construction, property management, or real estate development.
- Strong knowledge of AP processes, vendor management, and compliance requirements.
- Proficiency in accounting/project management software (e.g., Sage CRE 300, Yardi, Procore, or similar systems).
- Advanced Microsoft Excel skills (pivot tables, v-lookups, reconciliation
Job Type: Full-time
Pay: $65,000.00 - $80,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $65,000 - $80,000
