Secretary

Overview
We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will be responsible for providing administrative support, managing office tasks, and ensuring smooth operations within the office environment. This role requires excellent communication skills, proficiency in various software applications, and the ability to multitask effectively in a fast-paced setting.

Responsibilities

• Operate multi-line phone systems to manage incoming calls and provide excellent customer service.
• Perform data entry, filing, and clerical tasks to maintain organized records.
• Utilize Microsoft Office for document creation, scheduling, and communication.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client needs and inquiries promptly.
• Proofread documents for accuracy and clarity before distribution.
• Maintain office supplies inventory and order supplies as needed.
• Collaborate with team members to ensure efficient office management.

Requirements

• Previous office experience or administrative experience is requiered.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong typing skills with attention to detail for accurate data entry and documentation.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong phone etiquette and customer service skills to interact professionally with clients.
• Bilingual candidates are a plus for effective communication with diverse clientele.
• Familiarity with multi-line phone systems is advantageous.
• Hours are Monday, Wednesday, Thursday, Friday, Saturday from 9am-4pm.

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Work Location: In person

Salary : $16 - $17