What are the responsibilities and job description for the Project Administrator position at DLR Group?
DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.
DLR Group's Phoenix, AZ studio has an opening for a Project Administrator.
Position Summary
As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard documentation workflows, organization, and communication tasks essential for the effective functioning of our project teams.
What You Will Do
We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.
Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.
DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.
We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.
DLR Group's Phoenix, AZ studio has an opening for a Project Administrator.
Position Summary
As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard documentation workflows, organization, and communication tasks essential for the effective functioning of our project teams.
What You Will Do
- Confirm and manage design & construction phase contractual responsibilities
- Coordinate with the design & construction phase team, including workflows, meetings, and communication
- Coordinate contracts and specifications as required in conjunction with design and construction teams
- Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows
- Establish and maintain tracking and logging for construction documentation workflows
- Manage pay applications, ensuring compliance with DLR Group’s risk management standards and processing approvals
- Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing
- Assist with field reports, punch lists, and closeout procedures
- High School Diploma or equivalent
- Knowledge of A/E construction phase processes and contractual responsibilities
- Proficiency in task organization, completion tracking, and prioritization
- Excellent written and spoken communication skills
- Experience with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint
- Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract Document software
We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.
Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.
DLR Group follows a four-day in-office work model, with employees having the flexibility to work somewhere other than the office on Fridays.
We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.