Supervisory Document Automation Specialist (EMS)

Summary

See below for important information regarding this job.

Jacksonville, FL

GS13: $106,437 - $138,370

Point Loma Complex, San Diego, CA

GS13: $121,585 - $158,062

Duties

Help

• Serves as the Branch Chief for Equipment Management Solutions (EMS). The position provides a senior focal point for the resolution of administrative issues and execution of EMS throughout assigned geographical area.
• Provides administration and execution of EMS, to include oversight of contract administration, billing, invoicing, workload planning and management, budget administration and customer service.
• Collaborates closely with DLA Document Services, Finance, and Contracting representatives to discuss current and future contractual, financial and administrative requirements as it relates to the EMS branch.
• Represents Document Services on ad hoc and/or regularly scheduled Federal committees involved in business areas for which Document Services can provide document automation services used in conjunction with the EMS program.
• Maintains knowledge of copier industry trends and technologies.
• Recognizes and provides internal and external customer support; addressing customer issues as they arise; building confidence in Document Services products and services to customers; ensuring customer funding is in place for all EMS requirements.
• Provides oversight of vendors in their performance by ensuring Contracting Officer Representative (COR) assignments and training is completed, ensuring the meeting of technical specifications.
  
  

Requirements

Help

Conditions of employment

• Must be a U.S. citizen
• Tour of Duty: (Set Schedule)
• Security Requirements: (Non-Critical Sensitive)
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Supervisory Probation: Required
• Completion of Supervisory Certification Program: Required
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.
• TERM Appointment: May be converted to Permanent (See Additional Information Section)
  
  

Qualifications

To qualify for a Supervisory Document Automation Specialist, your resume and supporting documentation must support:

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and is directly in or related to this position. To qualify at the GS- 13 level, applicants must possess one year of specialized experience equivalent to the GS-12 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:
• Complying with organizational policies in all operational activities.
• Analyzing overall operations of assigned programs to evaluate their effectiveness in managing people, dollars, and materials.
• Performing a full range of personnel management functions such as filling key vacancies, developing formal training needs, approving performance standards, and evaluating the performance of subordinates.
• Providing oversight and guidance on federal contracting activities to include in the development, coordination, or execution of contract-related documentations, in support of program or operational goals.
  
  

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

For Important General Applicant Information and Definitions go to: http://www.dla.mil/portals/104/documents/careers/GenAppInfoDef.pdf

Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at: https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/140025_vol300.PDF

This position is being filled as Term appointment not-to-exceed (NTE) 3 Years. Current permanent DLA employees eligible as a Promotion, this position will be filled as a Temporary Promotion NTE 3 Years and may be extended up to a total of five years or converted to a permanent promotion without further competition. Current permanent DLA employees eligible as a Reassignment/Change-to-Lower Grade, this position will be filled as a Reassignment/Change-to-Lower Grade with the intent to be limited to the time period specified in the announcement and may be reassigned at management's discretion or made permanent at any time. Upon termination/expiration of the temporary assignment, placement will be either to the gaining or previous organization in accordance with DLA policy (DLAI 1442.04) regarding placement rights after a time-limited assignment. For all others, if selected, this would be a Term/Time-Limited Appointment NTE 3 Years, and not more than six years. The selected applicant will be required to sign a written agreement acknowledging the conditions of this temporary assignment/appointment and that they may be released from this position upon management discretion.

Information for Veterans is available at: https://www.dla.mil/Careers/Programs/. As of 23 December 2016, Military retirees seeking to enter federal service in the Department of Defense now require a waiver if they would be appointed within 180 days following their official date of retirement.

Drug-Free Workplace Policy

The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing.

Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing.

The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.

ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is a Schedule I drug and is illegal.

Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.