What are the responsibilities and job description for the Project Manager - Assistant - Construction position at DL Morse and Associates Inc?
JOB DESCRIPTION
PROJECT MANAGER ASSISTANT
CRITICAL ROLE
Responsible for assisting the Project Managers in all aspects of the projects assigned, effectively and efficiently.
REPORTING RELATIONSHIPS
The Project Manager Assistant reports directly to the Project Manager.
RESPONSIBILITIES
1. Assist in preparing Invitations to Bid as directed by the Project Manager.
2. Assist PM with bidding process (prepare invitation to Bid, keep Job Status Log up to date, etc).
3. Assist PM with client proposals and contracts.
4. Assist PM with generating subcontractors’ bids, agreements, scopes, warranties, etc.
5. Manage and maintain job files for assigned projects.
6. Distribute and track all project correspondence, actively utilize the PM Procedure Manual, and provide updates or improvement recommendations as needed.
7. Follow company’s file naming protocol.
8. Maintain job folders in Raken and z drive.
9. Complete all tasks assigned to the PMA as outlined in the Project Manager Binder.
10. Download pictures and daily job reports to Company server.
11. Manage and update job status logs.
12. Follow-up with subcontractors missing paperwork.
13. Maintain all required project documentation in Raken.
14. Attend pre-construction meetings for assigned projects.
15. Perform post-construction responsibilities, including closeout documentation, scanning redlined drawings, obtaining Certificates of Occupancy, and warranty documentation.
16. Prepare and file the post-construction evaluation form in coordination with the Project Manager.
REQUIREMENTS
Skills, Knowledge and Abilities
1. Demonstrate ability to read and understand policies, schedules and manuals.
2. Ability to effectively manage multiple projects at one time.
3. Demonstrate proficiency in time management and organizational skills.
4. Effectively communicate both verbally and in writing.
5. Demonstrate proficiency in basic computer skills including; Microsoft Office, Dropbox, PDF documents, printer, scanner and email, and & Project Management software.
6. Ability to correspond with many levels of professionals, staff and regulatory agencies.
7. Ability to professionally articulate company policies, standards and culture.
8. Ability to calculate basic math equations to perform duties accurately and efficiently.
9. Knowledge of industry trends and practices.
10. Ability to guide, direct, and coordinate document flow and communications in an efficient manner.
Education
Preferred: Associates Degree in Business Administration or related field
Experience
Required: Minimum of 1 year experience in similar setting
Preferred: 2 or more years’ experience in similar setting
Working Conditions
This position will be working with office equipment and others in an office setting, and will require occasional on site visits.
Pay: $23.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $23 - $30