What are the responsibilities and job description for the AUDIT COORDINATOR SPECIALIST position at Division of Administration?
About this Job
The Division of Administration/Disaster Recover Unit (DRU) has a vacancy. This job is Unclassified.
The Louisiana Office of Community Development (LOCD) administers Community Development Block Grant Disaster Recovery and Mitigation (CDBG-DR and CDBG-MIT) grants and other federal and state funding allocated to the State of Louisiana. These programs support long-term recovery, resilience, and mitigation for communities affected by Presidentially Declared Disasters. OCD’s grant portfolio exceeds $20 billion and encompasses multiple federal awards, each containing numerous programs, funding activities, and implementation timelines.
The Audit Coordinator Specialist will support the agency’s compliance, monitoring, and risk management functions through the coordination of internal and external audits, monitoring reviews, and compliance assessments. This position will serve as a central liaison between LOCD program staff and oversight entities, including the Louisiana Legislative Auditor (LLA), HUD Office of Inspector General (HUD-OIG), HUD Office of Disaster Recovery (HUD-ODR), U.S. Department of Treasury, and other federal or state oversight agencies.
The position will assist internal departments in preparing for audits and monitoring reviews by evaluating documentation, assessing internal controls, identifying potential compliance risks, and coordinating responses to audit requests and findings. The Audit Coordinator Specialist will work closely with program management, finance, procurement, legal, compliance, grants management, and external stakeholders to ensure adherence to federal and state regulations, including 2 CFR Part 200, 24 CFR Part 570, HUD monitoring guidance, grant agreements, and agency policies.
This role requires strong analytical skills, attention to detail, knowledge of federal grant compliance requirements, and the ability to coordinate complex audit and monitoring activities across multiple programs and funding sources.
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:
- Overseeing the state’s capital construction program
- Working to provide state and federal grants for community development
- Development of the state budget
- Providing technology services
- Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
- Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricane
Minimum Qualifications
A baccalaureate degree plus two years of professional level experience in auditing, accounting, grants management, compliance monitoring, finance, public administration, internal controls, or program administration.
Substitutions:
Six years of full-time professional experience in disaster recovery, auditing, compliance, grants management, or financial oversight may substitute for degree.
A Master’s degree from an accredited college or university may substitute for one (1) year of the required experience or two (2) years for a specialized degree in related fields.
Preferred Qualifications:
Knowledge of Community Development Block Grant (CDBG-DR and CDBG-MIT) programs.
Knowledge of federal grant compliance requirements, including 2 CFR Part 200 and 24 CFR Part 570.
Experience coordinating audits, monitoring reviews, compliance assessments, or corrective action plans.
Experience working with federal or state oversight agencies, including HUD, FEMA, Treasury, or Legislative Auditors.
Knowledge of internal control frameworks, risk management principles, and compliance monitoring practices.
Experience reviewing procurement, contracts, subrecipient monitoring, or financial documentation for compliance with federal requirements.
Experience interpreting and applying federal regulations, grant agreements, and policy guidance.
Experience preparing audit responses, tracking findings, and coordinating corrective actions.
Strong analytical, organizational, and problem-solving skills with attention to detail.
Ability to manage multiple projects, deadlines, and competing priorities simultaneously.
Strong written and verbal communication skills, including the ability to prepare reports and communicate effectively with executive leadership and oversight agencies.
Proficiency in Microsoft Office applications, including Excel, Word, and SharePoint; experience with grants management systems and compliance tracking tools preferred.
Experience developing policies, procedures, internal control documentation, or compliance guidance materials.
Professional certifications such as Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Certified Fraud Examiner (CFE), Certified Government Auditing Professional (CGAP), or related credentials are preferred but not required.
Job Duties and Other Information
(Duties are illustrative and not comprehensive. Responsibilities may vary.)
Coordinate internal and external audits, monitoring reviews, risk assessments, and compliance examinations for multiple federal and state grant programs.
Serve as the primary point of contact for audit and monitoring activities involving external oversight agencies, including the Louisiana Legislative Auditor, HUD-OIG, HUD-ODR, U.S. Department of Treasury, FEMA, and other federal or state entities.
Coordinate and track agency responses to audit requests, monitoring inquiries, findings, corrective action plans, and follow-up activities.
Assist internal departments in preparing for audits and monitoring reviews by reviewing documentation, identifying gaps, and ensuring records are organized, complete, and readily accessible.
Maintain audit calendars, tracking systems, and schedules to monitor deadlines, requests, findings, and corrective action implementation.
Review program operations, policies, procedures, and documentation to evaluate compliance with federal and state regulations, grant agreements, and agency requirements.
Assist in the development, implementation, and maintenance of internal control processes and compliance monitoring procedures.
Evaluate internal controls related to financial management, procurement, contracts, subrecipient oversight, eligibility determinations, environmental compliance, and grant administration.
Support risk assessments and identify operational, financial, and compliance risks affecting grant-funded programs.
Conduct periodic internal reviews and compliance assessments to identify potential weaknesses and recommend corrective actions or process improvements.
Monitor compliance with applicable federal regulations, including but not limited to:
- 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards)
- 24 CFR Part 570
- HUD monitoring guidance and grant requirements
- Federal Register notices and grant agreements
- State policies and procedures related to grants management and financial oversight
Monitoring, Documentation & Reporting
Prepare audit support materials, reports, summaries, corrective action documentation, and compliance analyses for executive leadership, auditors, and oversight agencies.
Develop and maintain audit files, compliance documentation, tracking logs, and supporting records for internal and external review.
Ensure audit and monitoring documentation is maintained in accordance with federal retention requirements and agency policies.
Assist with drafting and updating policies, procedures, desk guides, and internal control documentation to support compliance and operational consistency.
Analyze audit findings, monitoring observations, and operational trends to identify recurring issues and recommend preventive or corrective actions.
Support implementation and tracking of corrective action plans to ensure timely resolution of findings and recommendations.
Prepare status updates and reports related to audit activity, compliance risks, monitoring outcomes, and corrective actions.
Assist with the development of monitoring tools, compliance checklists, and internal review methodologies aligned with HUD and federal guidance.
Communication & Coordination
Coordinate with program managers, finance staff, procurement personnel, grants management teams, contractors, and legal staff to support compliance and audit readiness.
Facilitate communication between agency staff and external auditors, monitors, and oversight agencies.
Provide guidance and technical assistance to program staff regarding audit preparation, compliance requirements, documentation standards, and internal control procedures.
Participate in audit entrance and exit conferences, monitoring meetings, and internal compliance discussions.
Support training initiatives related to federal grant compliance, internal controls, documentation standards, and audit readiness.
Establish and maintain effective working relationships with internal departments, external agencies, contractors, subrecipients, and stakeholder groups.
Process Improvement & Risk Management
Identify opportunities to improve operational efficiency, strengthen internal controls, and reduce compliance risks.
Recommend enhancements to policies, procedures, workflows, and monitoring practices to improve accountability and regulatory compliance.
Assist with implementation of compliance monitoring systems, dashboards, tracking tools, and reporting mechanisms.
Support agency-wide efforts to promote transparency, accountability, and continuous improvement in grants management and program administration.
Perform additional duties as assigned.
Position-Specific Details:
Louisiana is a "State as a Model Employer" for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application.. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:Erica.Gay@la.gov
Benefits for unclassified employees are determined by the individual hiring authority.
Salary : $4,157 - $8,182