What are the responsibilities and job description for the Administrative Coordinator 4 position at Division of Administration?
Salary
$2,732.00 - $4,682.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OSB 091026 MDM
Department
Division of Administration
Division
Office of State Buildings
Opening Date
09/10/2026
Closing Date
9/15/2026 11:59 PM Central
About this Job
The Division of Administration/Office of State Buildings has a vacancy. This job title has an assigned pay grade of AS-611.
This position is responsible for work control and payroll for the Office of State Buildings, an agency with responsibility for maintenance of state office buildings throughout the State, located in Baton Rouge, New Orleans, Alexandria, Shreveport, Monroe, and Lafayette.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:
- Overseeing the state’s capital construction program
- Working to provide state and federal grants for community development
- Development of the state budget
- Providing technology services
- Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
- Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
Minimum Qualifications
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
Job Duties:
Facilities Maintenance:
Agency Payroll:
Record Retention:
Other duties assigned by the Administrative Program Manager or higher authority.
Position-Specific Details:
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.
Louisiana is a “State as a Model Employer” for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
A criminal history check may be conducted on employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.
For further information about this vacancy, contact:
Danielle Martin
HR Analyst
Division of Administration/Office of Human Resources
email: Danielle.Martin@la.gov
Facilities Maintenance:
- This position receives and evaluates maintenance request notifications for building maintenance via LaGov (ECC), e-mail, or phone for all buildings under DOA jurisdiction
- Creates notifications and orders to send to the proper craft(s)
- Evaluates and sends project notifications to the Administrative Program Manager
- Sends Administrative Program Manager/Director Building Coordinator information for LaGov security changes
Agency Payroll:
- This position maintains payroll records for Time and Attendance for the Office of State Buildings employees
- Enters regular on-call duty for varied periods of time, on a weekly basis
- Reconciles reports and audits time sheets to ensure accuracy
- Processes Prior Pay Period Adjustments(PPA) on an as needed basis
- Complies with the Fair Labor Standards Act, Civil Service Rules on overtime, and DOA Policy relative to payroll issues
Record Retention:
- This position is responsible for organizing and maintaining Payroll and Facilities Maintenance Records
- Responsible for following OSB’s Records Retention Schedule to identify outdated Payroll and Facilities Maintenance Records
- Preparing a list of the outdated records to be given to the Administrative Program Director to request Authority to Dispose of Records
- Disposing of records using a method approved by the Louisiana State Archives
Other duties assigned by the Administrative Program Manager or higher authority.
Position-Specific Details:
Appointment Type: This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee.
Louisiana is a “State as a Model Employer” for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
A criminal history check may be conducted on employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Danielle Martin
HR Analyst
Division of Administration/Office of Human Resources
email: Danielle.Martin@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
Salary : $2,732 - $4,682