Accounting and Operations Coordinator

The Accounting and Operations Coordinator is responsible for managing accounts payable, assisting with billing processes, performing account reconciliations, and supporting daily administrative and operational activities. In addition, this position provides support with human resources functions, including maintaining employee files, coordinating background checks, approving staff time cards, and performing related duties. The coordinator serves as a key point of contact, offering timely and professional assistance to both internal teams and families, while ensuring the smooth operation of the business office. This position may also be assigned other related duties as needed to support the needs of the campus.

Values

The core values of Divine Savior Academy are the following:

• Walk with God: I follow Jesus in all areas of my life and am active in a Christian community.

• Lead with a servant's heart: I find ways to positively influence and help those around me. 

• Thrive through cooperation: I choose to work with others towards a common goal, so we can go further together.

• Practice a growth mindset: I see my challenges as opportunities to learn and believe I can improve over time.

• Live boldly and confidently: I trust God has a good plan for me, so I take big chances and try new things.

Duties

• Reconcile bank accounts to ensure month-end accuracy

• Issue timely payments to contractors and vendors

• Maintain updated permits and insurance

• Assist in collection efforts and follow up on overdue accounts

• Support daily administrative functions within the campus business office

• Collaborate with staff to ensure compliance with internal procedures and accurate recordkeeping

• Maintain employee files and ensure documentation is current and organized

• Schedule and coordinate background checks for new hires and existing staff as needed

• Review and approve staff time cards to ensure accurate payroll processing

• Assist with other HR-related administrative tasks as assigned

• Perform other related duties as assigned to support the overall operation of the campus

Requirements 

• 2 years of experience in accounts payable, bookkeeping, HR support, or a similar role

• Proficiency with software systems such as QuickBooks and Blackbaud is a plus

• Strong attention to detail, ability to manage multiple tasks efficiently

• Effective written and verbal communication skills

• Able to meet deadlines and communicate professionally with families and staff

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer

• Occasional standing, walking, bending, or reaching to file documents or access office supplies

• Ability to lift up to 20 pounds, such as boxes of files or office materials

• Manual dexterity to operate standard office equipment (computers, printers, copiers, etc.)

• Clear vision and hearing for reading, computer use, and communicating effectively in person and via phone or video calls

Reports to:

• Director of Business Operations