What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Diversified Air Systems?
The Administrative Assistant/Receptionist plays a crucial role in ensuring the smooth operation of a medium-sized administrative team by managing front-desk duties, supporting internal scheduling, and maintaining effective communication with vendors, suppliers, clients, and customers. This position is essential for coordinating office activities and supporting a professional, organized work environment with the help of Microsoft Office, Google Workspace, and specialized office management software.
Responsibilities
- Manage reception area and greet visitors professionally
- Coordinate scheduling and calendar management for staff
- Perform accurate data entry and maintain record keeping
- Handle incoming calls and direct them appropriately
- Coordinate meetings and support meeting logistics
- Prepare documents and manage mail handling
- Maintain office supply inventory and order as needed
- Provide customer support and facilitate vendor interactions
Preferred Qualifications
- 1 years of experience in administrative support
- High school diploma or equivalent
- Proficiency with Microsoft Office Suite and Google Workspace
- Strong skills in calendar management and multitasking
- Excellent communication and customer service abilities
- Effective organizational and time management skills
- Accurate data entry and problem-solving capabilities
Salary : $20 - $30