STL - Administrative Assistant

Position:  Administrative Assistant 

Diverse Facility Solutions, Inc. is a 100% minority owned, Chicago corporation with an emphasis on janitorial and facility maintenance services. We create teams of trustworthy, customer focused and diverse people that care about the facility they work in. The quality of the services we provide and our commitment to unsurpassed customer service has helped us become one of the nation’s premiere Minority Janitorial Contractors. 

Job Description:   

Responsible for assisting with clerical and administrative functions. 

Duties/Responsibilities: 

• Responsible for providing administrative support to managers and supervisors  

• Responsible for managing airport badging procedures, coordinating with applicants, tracking status and progress

• Responsible for all Time & Attendance related operation/account activities

• Administrative support through data entry and paperwork  

• Ability to interact professionally with all team members and candidates 

• Monitors and orders office supplies  

• Answers telephone, receives/delivers telephone messages 

• Manage reception area to ensure that visitors and guests are greeted with a pleasant and efficient manner 

• Assists applicants with the online application process 

• Handle ongoing mail and express shipping request 

• Monitor visitor access and maintain a high level of security awareness   

• Coordinate with vendors for service as needed 

• Ensure office equipment is in good working order and ensure the proper stocking of paper  

• Complete other tasks/duties as assigned by other members of management  

Knowledge, Skills, Abilities and Qualifications:  

• Good organizational, analytical/decision making skills 

• Customer focused with good written and oral communications skills 

• Ability to work on assigned projects with minimal supervision  

• Ability to multitask and work in a fast paced environment  

• Strong attention to details 

• Strong Word, Excel, and PowerPoint skills 

• Ability to work with confidential information 

• Demonstrated ability to follow instructions 

Physical Demands:  While performing the duties of this job the employee is regularly required to communicate clearly and pay attention to detail. This position requires the ability to occasionally lift office products and supplies up to 20 pounds. 

AAP/EEO Statement 

Diverse Facility Solutions, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Diverse Facility Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Diverse Facility Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Diverse Facility Solution’s employees to perform their job duties may result in discipline up to and including discharge.