HR administrator & Office coordinator

HR ADMINISTRATOR & OFFICE COORDINATOR

DivergeIT, Inc. | Torrance, CA (On-Site) Full-Time · Non-Exempt · $22.00/hour · Monday–Friday, 8:00 AM–5:00 PM

DivergeIT is a Southern California–based Managed Service Provider, and our Torrance headquarters runs on the person at the center of it all. We're hiring an HR Administrative & Office Coordinator to be the operational heartbeat of our office — the welcoming face at the front desk, a trusted partner to our HR team, and dependable support to senior leadership.

This is a highly visible, three-in-one role for someone who thrives on variety, moves fast, and takes quiet pride in keeping everything running smoothly behind the scenes. If you're organized, discreet, and energized by a workplace where no two days look alike, we'd love to meet you.

WHAT YOU'LL DO

This role spans three core areas:

Human Resources Administration

• Support new-hire onboarding — coordinate background checks, process I-9 documentation, and ensure accurate, on-time payroll enrollment
• Maintain organized, compliant employee records in both physical and digital formats
• Assist with offboarding, including separation documentation and equipment collection
• Post open roles to Breezy HR and other job boards, screen applications as directed, schedule interviews, and communicate professionally with candidates
• Track HR policy acknowledgments and compliance deadlines
• Help prepare HR reports, headcount summaries, and audit documentation
• Maintain the HR calendar for review cycles, compliance dates, and recognition milestones

Front Desk & Office Reception

• Serve as the warm, professional first point of contact for all visitors, vendors, and deliveries
• Answer and route incoming calls and messages
• Manage incoming and outgoing mail, packages, and courier services
• Keep the front desk, lobby, and common areas clean and organized
• Monitor and replenish office and kitchen supplies; coordinate with vendors and building management
• Coordinate conference room scheduling, meeting logistics, catering, and visitor access
• Act as point of contact for facility issues and office moves

Executive & Personal Assistant Support

• Manage complex calendars for senior leadership — scheduling, resolving conflicts, and prepping ahead
• Coordinate domestic travel: flights, hotels, ground transportation, and itineraries
• Assist with errands, vendor appointments, and ad hoc logistics for the Founder & Partner and HR Manager
• Draft, proofread, and distribute internal communications, memos, and announcements
• Prepare agendas, capture action items, and follow up on open tasks
• Handle confidential information with the highest level of discretion
• Support special projects and cross-departmental coordination

WHAT WE'RE LOOKING FOR

Required

• 4 years in an administrative, office coordination, or HR support role
• Experience in a front-facing reception or customer-service position
• A track record of supporting multiple functions or executives in a fast-paced environment
• Hands-on proficiency with Microsoft 365 (Outlook, Word, Excel)
• Familiarity with HRIS or payroll platforms
• Proven ability to handle confidential information with discretion and professionalism

Preferred

• Experience in a professional services environment
• Background in executive or personal assistant support
• HR administration experience
• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field (an equivalent combination of education and experience will be considered)

SYSTEMS & TOOLS

• HRIS / payroll platform and Breezy HR (ATS)
• Microsoft 365 — Outlook, Word, Excel, PowerPoint, Teams
• DocuSign or equivalent e-signature tools
• Multi-line phone system

WHAT SUCCESS LOOKS LIKE

• Organizational excellence with strong follow-through and minimal supervision
• Professional presence that represents DivergeIT with warmth and polish
• Discretion and sound judgment with sensitive information
• Adaptability to pivot between tasks, people, and leadership requests throughout the day
• Clear, professional communication across every audience
• Proactivity — anticipating needs and flagging issues early

OUR CORE VALUES

• Rockstar — excellence in delivery and high performance standards
• Yogi — continuous learning and staying ahead of technology trends
• Guardian — protecting client interests, data, and teammates
• Pit Crew — fast, precise, collaborative problem-solving

WORK ENVIRONMENT This is a fully on-site role at our Torrance, CA office (Monday–Friday, 8:00 AM–5:00 PM; remote work is not available). It involves prolonged periods at a desk and computer, occasional lifting of up to 25 lbs, and moving throughout the office (including stairs) to greet visitors, manage mail, and support facility needs. Occasional local errands may be required (valid driver's license preferred).

COMPENSATION $22.00 per hour. This is a full-time, non-exempt position.

HOW TO APPLY Submit your resume and a brief note about why this role is a fit. We review applications on a rolling basis.

• DivergeIT is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.