Child Care Services Facilitator

POSITION TITLE:  Child Care Services Facilitator

EXEMPTION STATUS: Non-exempt

REPORTS TO: Director of Early Childhood

TERMS OF EMPLOYMENT:  12 months

Primary Purpose

Provide clerical and administrative support for childcare services.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient keyboarding, file maintenance and 10-key skills

Effective organizational, communication (verbal and written), and interpersonal skills

Knowledge of basic accounting principles

Experience

One to three years related experience and/or training; or equivalent combination of education and experience

Major Responsibilities and Duties

Program Management

• Remain informed and implement the minimum standards for childcare centers.
• Assist in overseeing the daily operation of the childcare center and supervise childcare aides.
• Ensure all background checks are completed for child care licensing.
• File necessary forms to childcare services to receive district reimbursement for childcare expenses.
• Assist in enrolling and completing the intake on all children into the childcare center.
• Maintain attendance records on staff.

Financial Ethics

• Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or Superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace.
• Act in an ethical and honest manner in all business transactions of the district.
• Maintain confidentiality of all data, files and general financial information of the district.

Accounting

• Adhere to district’s organizational hierarchy regarding access to accounting systems and approval of transactions.
• Process, safeguard and account for all money generated and distributed in school-sponsored and/or student activities.

Budget and Inventory

• Perform routine bookkeeping tasks to maintain campus budget records.
• Prepare and process purchase requisitions and match invoices to purchases.
• Ensure invoices and shipments are complete and accurate.
• Receive, store, and issue supplies and equipment.
• Maintain inventory of fixed assets, equipment, and supplies.

Reports, Records and Correspondence

• Prepare written correspondence, forms, schedules, and reports using personal computer.
• Prepare instructional materials, meeting agendas, various student lists, and campus communication as assigned. 
• Enter and maintain accurate PEIMS data.
• Update and maintain accurate student immunization records.
• Monitor and process personnel time records including leave requests and report; compile information and submit to central office according to established deadlines.
• Maintain a daily staff attendance log and records for substitute teachers.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.

Office Management

• Assist students, teachers, parents, and administrative staff as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain school calendar of events.
• Sort, distribute, and deliver mail and other documents.
• Maintain high degree of confidentiality.

Professional Growth and Development

• Attend all trainings associated with financial procedures and other trainings as directed.
• Participate in professional learning activities to improve job-related skills and demonstrate interest and initiative in professional improvement.
• Attend and participate in staff meetings and special events as assigned.

Communication

• Assist in parenting training and coordinating other activities to ensure parents stay in school.                  
• Present for students a positive role model that supports the mission of the district and demonstrate behavior that is professional, ethical, and responsible as set out in the Texas Educator Code of Ethics. 
• Maintain strict confidentiality of student and district information.

Mental Demands/Physical Demands/Environment Factors

• Tools/Equipment Used: Standard office equipment including computer and peripherals
• Posture: Prolonged sitting; moderate standing, kneeling/squatting, bending/stooping, pushing/pulling, twisting
• Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension
• Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance
• Environment: Work in an office setting; exposure to contagious diseases
• Mental Demands: Maintain emotional control under stress; work with frequent interruption