Substitute Secretary

2025-2026 School Year

(02/02/2026)

Position: Substitute Secretary 

Qualifications:

• High School Diploma or Equivalency
• Possess high level of proficiency in Microsoft Office Suite
• Strong organizational/verbal and written communication skills, and the ability to work independently in a fast paced work environment
• One year experience is preferred

Application Submission Procedure – External Candidates

• To ensure full consideration, please complete our online application.
• Applications are accepted only through this process-mailed or emailed application materials will not be considered.
• Upload letter of interest and resume.
• All documents are required-partial or incomplete application materials will not be considered or reviewed; please make sure that all documents are uploaded appropriately.

Application Submission Procedure – Internal Candidates 

• To ensure full consideration, please complete internal application.
• Under Apply for Jobs - Internal, click online application. New applicants will then create an internal profile by first clicking Yes, I am an employee.
• Once logged in, click on “Job Listings” and apply for the position.

Salary: $15.00 per hour 

JOB DESCRIPTION

 Throughout the school year, this job is on call and available as needed. 

JOB TITLE: Substitute Secretary 

REPORTS TO: School Principal and Human Resources Department                                  

EXAMPLE(S) of WORK PERFORMED:

• Delivers exemplary customer service 
• Greets and assists visitors into building, ascertains purpose of visit, directs to proper person.
• Receives inquiries by telephone and in writing. Refers information to appropriate party.
• Knowledge of business English and spelling 
• Ability to understand and follow written and oral directions.
• Communicates with departmental staff concerning proper procedures necessary for the department efficiently. 
• Organizes, maintains and retrieves information particular to the district.
• Process mail and Files information as directed.
• Performs various recurring and repetitive functions specific to the building.
• Operates standard office equipment e.g., calculator, copy machine, computer, etc.
• Performs other related work as assigned.

 Physical Demands  (Strength)

• Requires travel to work sites within a building. (Mobility)
• Ability to sit for extended periods of time
• Ability to view large volumes of written materials via computer screen 

Job Training 

• If hired, the individual will have the opportunity to job shadow or train with a current Office Professional or Secretary