Coordinator of Business Services

BENNINGTON PUBLIC SCHOOLS

JOB DESCRIPTION

Coordinator of Business Services 

QUALIFICATIONS:

1. Bachelors degree or higher required.  Non-certificated position; Nebraska Administrative and Supervisory Certificate is not required.  Experience in business management and accounting required, in addition to all other required or assigned certification and training. Prior knowledge and experience with school finance preferred. CPA preferred.
2. Organizational skills, word processing skills, ability to operate office machines such as computer, calculator, fax and copy
3. Knowledge of software applications such as Microsoft Office – particularly Microsoft Excel and Word
4. Excellent oral, written, and listening skills
5. Ability to maintain confidentiality and professionalism in interacting with staff, public, parents and Board Members

REPORTS TO: Superintendent and Assistant Superintendent

SUPERVISES: Business Services Department

TERMS OF EMPLOYMENT: Salary for a 260-day contract

ESSENTIAL FUNCTIONS: The essential functions of the Coordinator of Business Services position include: (1) regular, dependable attendance on the job; and (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities.

BENEFITS: 

• Family health/single dental benefits 
• Long-term Disability Insurance
• Life Insurance
• 3 weeks paid vacation time (15 days)
• 14 paid sick days (2 of which can be used as personal days)
• 7 paid holidays

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation and Support Services Personnel.

PERFORMANCE RESPONSIBILITIES:

The primary responsibility of the Coordinator of Business Services is the financial management and accounting procedures of the school district. The Coordinator may delegate performance of management duties. Such delegation does not relieve the Coordinator from ultimate responsibility or accountability.

1. Financial Leadership
   • Serve as a leader of the financial operations of the school district and as a positive contributing member of the administrative team.
   • Administer the development and maintenance of financial operations designed to carry out the mission, goals and policies of the Board of Education.
   • Analyze the financial details of past, present, and expected operations to identify development opportunities and areas where improvement is needed.
   • Advise the Superintendent on short-term and long-term financial objectives, policies, and actions.
   • Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures and efficient control and utilization of financial resources.
   • Coordinate and direct the financial planning, budgeting, procurement, or investment activities of the school district.
   • Develop internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.
   • Evaluate needs for procurement of funds and investment of surpluses and make appropriate recommendations.
   • Ensure accuracy of all bank account statements and reconciliations and review and approve all invoices and payment requests to verify the availability of monies to pay such invoices. 

1. Management of Finances
   • Purchasing and Contracting: Develop and implement procedures for the efficient and fiscally prudent purchase of goods and services within the limits of the adopted budget. Serve as central purchasing agent for the purchase of equipment, materials and supplies within the annual budget or as directed by the Board or the Superintendent in accordance with Board policy, using bidding procedures where required. Receive, record, and authorize requests for disbursements in accordance with Board policies and established procedures and prepare a monthly listing of claims for approval by the Board.
   • Debt Management: Implement a system of cash flow management, including use of bonding systems and borrowing as necessary, to ensure the timely payment of obligations.
   • Investing: Invest the school district funds in a prudent manner consistent with Board policies and laws. Manage the receipt, disbursement, banking, protection, and custody of funds, securities, and financial instruments.
   • Auditing: Direct completion of an annual external audit in accordance with law and Board policy. Implement procedures for periodic internal audits of accounts and expenditures.
   • Risk Management: Recommend to the Superintendent the purchase of adequate property and liability insurance for the protection of the school district, members of the Board, employees, and school district property at reasonable premium levels.
   • Professional Services: Manage the use of legal and other professional services and use legal services as directed by the Superintendent to prevent litigation and other complications.
   • Payroll: Ensure that all District employees are paid pursuant to the applicable negotiated agreement, contract, policy or other governing document and consistent with law.
   • Required reports: Timely file all required documents with the Nebraska Department of Education or other governmental entity relating to the district’s budget, finances and/or spending and doing so in a manner that does not cause any harm, loss or other detriment to the District. 

1. Relationship with Superintendent
   • Attend and participate in Board meetings and its committees as requested by the Superintendent.
   • Prepare and submit to the Superintendent and administrative team recommendations relative to all matters within the scope of the Coordintor’s position that require Board action, placing before the Superintendent and administrative team such necessary and helpful facts, information, and reports as are needed to ensure the making of informed decisions.
   • Advises the Superintendent and Board on relevant legal issues related to the business and/or financial interests of the District.
   • Submit to the Superintendent explanation of any proposed procedure that would involve either departure from established policy or the expenditure of substantial sums.
   • Act on own discretion if emergency action is necessary in any matter not covered by Board policy, report such action to the Superintendent as soon as practicable, and recommend policy in order to provide guidance in the future.
   • Make a continuous study of the development and needs of the school district’s fiscal and plant operations. Inform and advise the Superintendent about the programs, practices and challenges of the school district in such regard.
   • Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards, as well as proposed legislation impacting financial operations of the school district, and inform the Superintendent of significant developments in these areas.
   • Provide long term planning to guide Board policy development, present recommendations for the adoption or revision of Board policies, communicate Board policies to personnel, students, and the public, and ensure through delegation to staff that all policies of the Board are implemented.
   • Serve as a leader to assist the Superintendent to develop a vision for the school district’s business operations and a comprehensive long-range plan. Recommend to the Superintendent, annually, district-wide goals and monitor and report on the progress toward achieving established goals.
   • Confer periodically with professional and lay groups concerning the school programs and transmit to the Superintendent and administrative team suggestions gained from such conferences.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

The Coordinator of Business Services is to possess and effectively utilize knowledge in the following areas:

1. Economics and Accounting—Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

FLSA Status:  Exempt.

1. Executive exemption:  The primary duty of the employee is the management of a department or subdivision.  The employee customarily and regularly directs the work of two or more other employees and has authority to hire or fire other employees or the employee’s recommendations as to hiring, firing, promotion or other change of status of other employees are given particular weight.
2. Administrative exemption: The employee has the primary duty of performing office or non-manual work directly related to the management of general business operations of the school district.  The employee customarily and regularly exercises discretion and independent judgment or has a primary duty of performing administrative functions directly related to academic instruction or training in the school district or a department or subdivision.

Salary : $75,000 - $115,000