What are the responsibilities and job description for the Docketing Technician (Office Automation) position at District of New Mexico?
For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.
As needed, additional positions may be filled using this announcement.
This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-NM-12960734-MS.
Interagency Career Transition Assistance Plan (ICTAP): The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Career Transition Assistance Plan (CTAP): The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
As needed, additional positions may be filled using this announcement.
This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-NM-12960734-MS.
Qualifications:
GS-05: To be qualified at the GS-05 level, you must have: at least one (1) full year of specialized experience equivalent to the GS-04 level in Federal service; OR four (4) years of education above the high school level; OR a combination of both specialized experience and education as explained below.- Specialized Experience is defined as performing various clerical/administrative duties in support of the operation of an office; for example, reviewing documents with basic legal implications for accuracy and completeness, receiving and routing incoming mail, responding to inquiries; typing and formatting correspondence and forms; maintaining filing systems; and performing data entry within an electronic automated database system.
- Combination of education and specialized experience: Successfully completed post-high school education may be used to meet the total one (1) year of specialized experience requirement equivalent to the GS-4 grade level. Only education more than the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.
- Specialized experience is defined as utilizing a variety of electronic case management systems and office automation programs for the purpose of developing or maintaining docketing and record-keeping; determining appropriate legal action per incoming case (for example, receiving, distributing, and closing files); performing inputting, updating and extracting of legal data, researching a variety of legal sources to obtain and/or verify information; and using automated software to produce legal related reports, documents, correspondence and related materials reviewing.
- Specialized experience is defined as knowledge of rules and practices concerning administrative and legal hearings, as well a comprehensive knowledge of legal terms and definitions, and involving performing the following types of duties in a legal environment: performing diverse administrative support duties such as the entry of complex data into the electronic file and case tracking systems; utilizing knowledge of legal terminology, litigation processes and court proceedings to properly docket and identify errors in either input of documents or in the computer record; recommending revision of office procedures to improve the docketing and case management function; assisting with training new employees on the system; and producing reports from information within the database.
Interagency Career Transition Assistance Plan (ICTAP): The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Career Transition Assistance Plan (CTAP): The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Responsibilities:
Duties of Docketing Technician (Office Automation)If selected for this position, you will serve as a Docketing Technician (Office Automation) for the United States Attorney's Office, District of New Mexico. Duties will include:- Serves as a source of procedural and systemic information on all aspects of docketing functions.
- Recommends revisions of office procedures to improve docketing functions, expedite case processing.
- Provides information in an optimally precise and accurate manner.
- Develops or requests new or modified reports and internal processing procedures to meet changes in USAO needs or to improve docketing efficiency and effectiveness.
- Advises other docketing personnel on unique or complex cases or situations.
- Assists in troubleshooting systemic problems and recommending solutions.
- Explains the operation of the automated system and the importance of timely information to both new AUSAs and legal support staff.
- Provides ongoing instruction on docketing requirements and procedures.
- Develops local docketing training activities and materials.
- Ascertains the effectiveness of training sessions and makes required improvements.
- Develops and maintains automated records from initial referral to final disposition and case file closure.
- Utilizes advanced automation techniques to produce valid and reliable data and data analyses based on the specific needs of the requester.
- Analyzes content to determine the nature of the USAOs interest and cause of action.
- Updates databases and systems to record status changes in all items docketed.
- Reviews reports to identify recurring errors.
- Recognizes data elements that are missing and locates as necessary.
- Determines incoming cases or legal actions requiring special handling and makes appropriate referral prior to coding and data entry.
- Provides legal support services to AUSAs.
- Enters pertinent information into docketing system and routes to appropriate USAO employee.
- Conducts periodic case certification process.
- Reviews recurring reports (e.g., weekly reports of new claims, matter, and cases) and any statistical reports to respond to inquiries.
- Makes required corrections requested by authorized USAO employees.
- Based on knowledge of legal processes involved, and after review of automated records, determines when a case may be closed out of the system.
- Reviews case files to ensure all information is correct and completes records as necessary.
- Receives inquiries on case status from client agencies, the Court, USAO staff, defense counsel and other individuals.
- Retrieves information using query routines or from hard copy reports.
- Exercises confidentiality, tact, discretion, and judgment in determining what information may be properly released.
- Produces a variety of written documents and materials utilizing a wide range of office automation applications.
Salary : $41,178