Our District:

The Sultan School District is one of the larger geographical school districts in the Puget Sound area, consisting of approximately 325 square miles. Sultan School District has approximately 2,000 students enrolled K-12.  Students are currently served by two elementary schools, a middle school, a high school and an alternative high school; and the Sno-Isle Skills Center, a cooperative vocational technical school.

Our Community:

Located northeast of Seattle (seven miles east of Monroe) or about 20 minutes from the Woodinville area, Sultan is surrounded by a beautiful environmental setting. Our “backyard” is the scenic Skykomish River and Cascade Mountains.  Sultan School District includes the community of Sultan, Startup, and Gold Bar.  Students from Index attend Sultan High School.

Application Procedure:

Interested applicants should apply through our web-based application program and upload the required supporting documents at  https://sultan.cloud.talentedk12.com/hire/index.aspx Interested applicants must complete the application and attach the following documents:

• A letter of application addressing the qualifications and requirements of the position
• A current resume
• Two or more letters of recommendation (including current or former supervisors)
• Three confidential reference forms which will be completed electronically by your references
• Note: Current district employees need to submit only a letter of application on-line using the internal application process.
• Questions? Contact Isaac Swartz in Human Resources, 360-793-9800, 514 4th Street, Sultan, WA  98294

The Fiscal Specialist is responsible for assisting the Executive Director of Finance in maintaining, monitoring, and reporting of statistical data; communicating with and providing customer service to staff and outside agencies or vendors to meet district needs; preparing and processing a variety of documents, orders, etc.; processing a variety of district, state, or federal documents and reports; and inputting of data into computer. Assist the directors with day-to-day operations of the Fiscal department. 

Essential Functions:

• Function as a team player, a positive motivator of colleagues and staff, and be self-motivated.
• Assist with ongoing maintenance of Skyward/Qmlativ Fiscal System that stores financial data that allows the district to use the data for record keeping, reporting, payroll, budgeting, etc.
• Explain documents and requirements and answer procedural inquiries
• Assist Child Nutrition department with annual application processing and monthly claiming of meals served
• Perform data entry, word processing, spreadsheet, and database functions
• Create, maintain, and retrieve information from Skyward/Qmlativ and other databases
• Assist with creating and maintaining department forms and webpages
• Create and maintain a variety of files (computer and hard copy, including confidential files) to ensure accurate, up-to-date information is available
• Prepare and process various district documents including correspondence, memos, reports, etc. to provide information to the Executive Director of Finance
• Assist in preparing and processing various district documents to meet district, state, and/or federal regulations
• Assist with various fiscal projects
• Responsible for Accounts Payable and Purchasing
• Responsible for District ASB account supervision
• Input various data into computer systems to meet district, state, and federal regulations
• Attend and/or assist in scheduling meetings and trainings as required
• Provide support for Fiscal & Child Nutrition departments
• Perform related duties as assigned

Essential Skills and Requirements:

• Knowledge of advanced accounting principles
• Knowledge of proper accounting rules, regulations, and processes
• Knowledge of proper English grammar, spelling, and usage in both oral and written communication
• Skills in interpersonal relations and proactive problem-solving
• Skills in establishing systems that are efficient, effective and customer oriented.
• Skills in team building
• Demonstrate effective communications skills, both oral and written, including public speaking
• Ability to analyze, problem-solve and create effective action plans/response
• Ability to independently prioritize and appropriately manage multiple time sensitive tasks 
• Knowledge of effective office operations and procedures, and alpha-numeric filing systems, district account codes, policies, and procedures, and state and federal policies and procedures
• Knowledge of basic accounting principles and budget, financial, and statistical record keeping
• Working knowledge of district-adopted software including Microsoft Office Suite, Skyward/Qmlativ, and PowerSchool
• Ability to operate a variety of office machines
• Ability to read and interpret specific rules and laws and apply them with good judgment in a variety of procedural situations
• Ability to handle confidential matters and information in a professional manner
• Ability to work in an atmosphere where interruptions occur frequently, and priorities are often modified using a high degree of flexibility
• Ability to maintain high standards of professionalism and diplomacy in dealing with the public and district staff
• Ability to establish cooperative working relationships with district staff to enhance the completion of assigned tasks
• Ability to communicate effectively with staff and the public
• Ability to organize, set priorities, meet deadlines, attend to detail, follow through on a variety of assigned tasks
• Ability to understand and complete oral and written instructions
• Ability to compose, edit, and format documents using different software programs
• Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work
• Ability to type/keyboard accurately at a minimum of 45 words per minute
• Ability to be self-motivated and to work unsupervised on tasks assigned

Special Requirements:

• High school diploma or equivalent
• 3 years of progressively-responsible experience or an equivalent combination of education and experience 
• Proficiency using PC computer and experience with current Microsoft Office software
• Valid Washington State driver’s license or evidence of mobility
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
• I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
• HIV/HBV Training (obtain within 30 days of hire date – district provided)
• Completion of mandatory Safe Schools Trainings.

Work Environment: 

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  This is an office job.  The employee is confined to a work area; required to have precise control of fingers and hand movements; experiences constant interruptions and inflexible deadlines; must be able to work at a computer monitor for prolonged periods; and must be able to crouch, crawl, bend, kneel, and lift/move objects such as files, boxes, etc.  The employee is required to deal with distraught and/or angry persons and is exposed to infectious diseases carried by children.  The noise level in the work environment is acceptable to this particular environment and can vary depending upon daily activity but will remain within acceptable ranges.

Evaluation:

The Fiscal Specialist shall be evaluated periodically by the Executive Director of Finance pursuant to the currently established district procedures and evaluation criteria.  The process shall include an evaluation of the performance of the above essential job functions. 

Benefits Offered:

For eligible positions, the district offers a competitive benefits package including Washington state health insurance coverage (SEBB), a Washington state retirement package, paid time off including sick leave, vacation pay, holidays, personal days, and bereavement leave. Generally, you are eligible for SEBB benefits if you are anticipated to work at least 630 hours per school year (September 1 through August 31).

The School Employees Benefits Board (SEBB) benefits include:

* Medical plans with prescription benefits * Long-term disability insurance

* Dental plans * Medical Flexible Spending Arrangement

* Vision plans * Dependent Care Assistance Program

Conditions:   EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL FUNCTIONS OF THIS POSITION.  The preceding lists of positions functions, qualifications and requirements are not exhaustive and may be supplemented as necessary.

Immigration Reform and Control Act Requirement:

The recommended applicant, if not a current  employee, will be required to complete an INS I-9 form and must provide proof of  employment eligibility.

Disclosure Statement and Background Check

Pursuant to Chapter 43.43, Washington Laws of 1990, the recommended applicant will be required to complete a disclosure form indicating whether he/she has been convicted of crimes against persons listed in the law.  In addition, a background check, based on fingerprints, will be requested from the  Washington State Patrol.

The Sultan School District #311 is an equal opportunity employer.  The district complies with all federal rules and regulations and does not discriminate on the basis of race, color, national origin, sex or handicap.  Inquiries regarding compliance procedures may be directed to the District Title IX Officer and/or Section 504 Coordinator, 514 4th ST, Sultan, WA  98294. Federal/State Criminal History Background Clearance will be required at applicant’s expense (employment status contingent on verification). The Sultan School District requires any employee hired in a position requiring a CDL to undergo a drug test as part of the employment process. Satisfactory completion of such a test is a condition

of employment.

Applicants are hereby notified that the Sultan School District is a weapon and drug-free work environment.

“Working collaboratively to achieve excellence for all students