Administrative Assistant to the Assistant Superintendent

The Big Spring School District is seeking individual that would be interested in the following CLASSIFIED POSITION:  Administrative Assistant to the Assistant Superintendent.

This vacancy is a 7.75hr/day position working 232 days per the school calendar.

Additional wage offered for Post-Secondary Education Degrees and proven direct industry experience.

Job Description

***Specific Job Description to be applied upon hire as appropriate.

QUALIFICATIONS

The Administrative Assistant shall:

1. Possess a high school diploma.
2. Have high school and/or supplemental training in typing, basic accounting procedures, and a thorough knowledge of general office operational procedures.
3. Possess a minimum of one (1) year of successful administrative clerical experience in a business or educationally related area.
4. Demonstrate proficiency in the use of commercial office productivity software

ESSENTIAL FUNCTIONS

SCOPE OF RESPONSIBILITIES

1. Receptionist
2. Attendance
3. Forms and Supplies
4. Student Concerns
5. Guidance

CLERICAL RESPONSIBILITIES

1. General Office:
2. Compose, prepare, type, distribute and file memos, forms and correspondence as directed
3. Reports and Bulletins:
4. Be responsible for all school reports
5. Be responsible for excuse card filing, daily attendance and attendance reports
6. Be responsible for maintaining an up to date pupil information file
7. Be responsible for typing and distributing the principal’s weekly staff newsletter
8. Receive and distribute records of all elementary pupils
9. Maintain files of guidance counselor
10. Communications:
11. Serve as building receptionist for students and the public
12. Be responsible for telephone calls
13. Be responsible for all incoming and outgoing mail
14. Be responsible for the public address communication system of the

Building

1. Be responsible for typing and sending notices to parents and children
2. Be communication secretary for the guidance counselor
3. Materials and Supplies:
4. Maintain inventory, receive, check and distribute supplies and equipment
5. Inventory, compile, school order for textbooks and distribute the same to classroom

MISCELLANEOUS RESPONSIBILTIES

The Administrative Assistant shall:

1. Temporary coverage for staff in the building
2. Assist in the preparation of special projects or requests for information as directed by the principal
3. Assist other secretaries under unusual circumstances and exceptional workload requirements
4. Perform other duties as directed by District Administration

WORK ENVIRONMENT

1. Office, Schools, meeting and conference areas. Work indoors and outdoors; visit classrooms and area employers. 
2. Position is in well-lighted and well-ventilated school buildings.

ATTENDANCE

1. Regular attendance is required. Persistent absence, and/or leave without pay, is grounds for dismissal.

PHSYICAL DEMANDS

1. Frequent travel to school district buildings.
2. Frequent walking throughout various areas.
3. Often sitting at a desk for extended periods.
4. Standing for limited periods of time.
5. Frequent bending, stopping, twisting, reaching, grasping, sitting and typing
6. Moderate moving from 15 to 50 pounds.
7. Some carrying – up to 50 pounds.
8. Manual dexterity to use office equipment.
9. Repetitive movement of fingers and hands for keyboarding.

SENSORY ABILITIES

1. Visual acuity to read correspondence and a computer screen.
2. Auditory acuity to be able to use telephones.
3. Ability to speak clearly and distinctly.

TEMPERAMENT

1. Must appropriately handle confidential information as required by State and Federal regulations.
2. Must be courteous and able to deal effectively with people.
3. Must be able to work as a member of a team.
4. Must be able to cooperative, congenial and service-oriented.
5. Ability to work in an environment with frequent interruptions.

COGNITIVE ABILITY

1. Ability to follow written and verbal directions and give direction to others.
2. Ability to complete tasks with minimal supervision.
3. Ability to read, write and do complex computations.
4. Ability to use correct grammar, sentence structure and spelling.
5. Ability to organize setting to efficiently accomplish tasks.
6. Ability to work independently and make work-related decisions.
7. Ability to exercise good judgment in prioritizing tasks.
8. Ability to communicate effectively.

LICENSE

1. Valid Driver’s License

COMMENTS

1. The job duties may be performed in a manner other than stated. The job will require the performance of other duties related to the essential functions as assigned. The employer may change the descriptions as jobs are analyzed and modified.
2. The position holder must be able to accomplish the performance responsibilities with or without reasonable accommodation. It is the responsibility of the employee to inform their Supervisor of any and all reasonable accommodation requests.
3. The position specifications described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information contained in this job description for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position.   Additional duties are performed by the individual currently holding this position and additional duties may be assigned.

The Big Spring School District is an equal opportunity employer.