What are the responsibilities and job description for the Administrative Assistant & Production Coordinator position at DiStefano Brothers Companies?
About The Role
DiStefano Brothers Concrete Coatings is seeking a full-time Administrative Assistant & Production Coordinator to join our North Kingstown team.
This essential role keeps our day-to-day operations running like a well-oiled machine by bridging the gap between front-office administration and project coordination. If you love solving problems, managing details, and keeping clients happy, this is the perfect opportunity for you!
Compensation & Benefits
- Competitive hourly wage ranging from $22-26/hour depending on experience
- Monday - Friday schedule, averaging 40 hours per week
- Immediate eligibility to participate in AFLAC coverage
- Medical coverage
- 401(k) with company match
- Company-sponsored life insurance
- Paid time off and holidays
- Professional development opportunities
Who We Are
DiStefano Brothers Concrete Coatings, established in 2019 as an extension of the renowned DiStefano Brothers Construction, has rapidly grown into a trusted name in transforming concrete surfaces. Specializing in turning dull, ordinary concrete into stunning, durable, and easy-to-maintain spaces, we take pride in our work and our exceptional team. Our commitment to excellence and strong core values shine through in every project and every interaction. Clients count on us as their go-to remodeling experts, and we strive to exceed their expectations every step of the way. Curious to learn more? Visit our website at www.dbconcretecoatings.com to learn more!
Key Responsibilities
- Scheduling & Coordination: Manage calendars and timelines for installations, service requests, and sales appointments.
- Project & Financial Support: Assist with project tracking, data entry, job costing, and processing subcontractor invoices.
- Communication Hub: Serve as a primary point of contact for clients, internal teams, and external partners to ensure smooth operations.
- Data & Admin Management: Maintain accurate digital records, update tracking spreadsheets, and assist with weekly data reporting.
- Internal Support: Provide general administrative assistance and basic software troubleshooting for the office and field teams.
What We Are Looking For
- Tech-Savvy Organizers: Proficiency with Microsoft Office/Google Suite (especially spreadsheets) and experience navigating CRMs or project management tools.
- Communication Experts: Exceptional verbal and written skills with a strong customer-service mindset.
- Detail-Oriented Analysts: The ability to handle high volumes of data, spot errors, and anticipate office and team needs.
- Problem Solvers: A proactive attitude, strong time-management skills, and the ability to adapt quickly to changing priorities.
- Experience: Prior experience in project coordination, scheduling, or construction/trade administration is a strong plus.
To Apply
Ready to join a growing, dynamic team? Please submit your resume today!
Salary : $22 - $26