Administrative Assistant

Job Title: Administrative Assistant – Hybrid Virtual School

Location: Kenner Campus (Services Baton Rouge and Kenner Campus)

Reports To: Principal, Discovery Hybrid Virtual School

Employment Type: Full-Time, In-Person

Position Summary: The Administrative Assistant for Discovery Schools' Hybrid Virtual Program plays a pivotal role in ensuring the smooth operation of our virtual learning environment and hybrid student support program. This position provides comprehensive administrative support to the principal, faculty, students, and families, facilitating effective communication, and managing various clerical tasks essential to the hybrid virtual school's success. This is a full-time, in-person position located at the Kenner Campus.

Key Responsibilities

Administrative Support

• Manage daily administrative operations, including handling correspondence, scheduling meetings, and maintaining digital and paper records.
• Assist in the preparation and dissemination of school communications, such as newsletters, announcements, and policy updates.
• Coordinate virtual and in-person meetings and events, ensuring appropriate scheduling and technical setup.
  
  

Student and Family Engagement

• Serve as the primary point of contact for student and parent inquiries, providing timely and accurate information.
• Support the enrollment and registration processes, maintaining accurate student records and documentation.
• Facilitate communication between families and faculty, addressing concerns and providing necessary resources.
  
  

Faculty and Staff Coordination

• Assist teachers with administrative tasks, including scheduling, resource allocation, and communication with students.
• Maintain and update faculty schedules, ensuring alignment with the school's academic calendar.
• Manage logistics, organize materials and maintain records for faculty and staff professional development and meetings.
  
  

Technical and Data Management

• Utilize school management software to track attendance, grades, and other student data, ensuring accuracy and confidentiality.
• Provide basic technical support for virtual learning platforms, assisting users with access and functionality issues.
• Generate reports and analyze data to support school operations and decision-making processes.
  
  

Qualifications

• Education: High school diploma or equivalent required; associate or bachelor's degree in education, administration, or related field preferred.
• Experience: Minimum of 2 years in an administrative assistant role, preferably within an educational or virtual learning environment.
  
  

Skills

• Proficiency in Microsoft Office Suite and familiarity with virtual communication platforms (e.g., Zoom, Google Meet).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively.