Financial and Operations Coordinator

Financial and Operations Coordinator at Discovery Charter Preparatory School

Job Summary

Job Summary

Primary Responsibilities 1. Budget and Financial Management • Assist the principal with school budget tracking and monitoring • Maintain records for general fund, grants, and categorical funds • Monitor expenditures to ensure they align with approved budgets • Prepare monthly financial reports 2. Purchasing and Accounts Payable • Process purchase orders and invoices • Coordinate ordering of instructional supplies, equipment, and services • Verify that purchases follow district/charter fiscal policies • Maintain vendor files and payment records 3. Cash Handling and Deposits • Manage student activity funds • Collect and track payments for: o athletics o field trips o fundraising o student fees • Prepare daily deposits and reconciliation reports 4. Record Keeping and Compliance • Maintain accurate financial records for audits • Ensure compliance with: o state education code o district or charter fiscal policies o grant requirements • Maintain contracts and financial documentation 5. Payroll and Personnel Support • Track timesheets and payroll documentation • Coordinate with HR for stipends, extra duty pay, and substitutes 6. Reporting and Communication • Provide financial updates to: o principal o governing board o district or charter management organization • Assist with annual audits and oversight reviews Skills and Qualifications Typical requirements include: Education • Associate or Bachelor's degree in: o Accounting o Business Administration o Finance o Public Administration Skills • Budget management • Accounting software (QuickBooks, Escape, SAP, etc.) • Excel and financial spreadsheets • Strong organization and attention to detail • Knowledge of school funding (LCFF, grants, etc.)

Requirements / Qualifications

Requirements / Qualifications

Comments and Other Information

Comments and Other Information