Administrative Assistant - SUD, Outpatient

Prosperity Wellness Center

At Prosperity Wellness Center, we know the best way to predict the future of healthcare is to create it. As a member of our growing team, you will have a voice in the creation of life-changing programs and treatment centers nationwide. Working collaboratively with the best and the brightest in our industry, you will be part of an innovative team of professionals committed to generating positive and remarkable outcomes for the clients we serve.

If you are looking for an organization that thrives on growth, celebrates diversity of thought, and rewards passionate execution, you've come to the right place. Because we put clients first, it is our honor to support and reward those who serve them.

Position Summary:

It is the responsibility of the Administrative Assistant to provide high level and quality communication and customer service to employees, executive directors, management team, vendor and visitors.

Essential Job Functions:

• Must have excellent communication skills. You will be the first line of communication between your boss and the outside world, potentially speaking with clients, other employees and upper management.
• Must be able to thrive in a fast pace environment and work independently. Must possess the ability to work well under pressure and maintain a high level of confidentiality with calm and professional demeanor
• Attends staff meetings, when necessary.
• Knows the whereabouts of staff on a continuous basis.
• Manages the use of community space within the administrative building
• Assists with on-boarding new staff members
• Assists Directors with ensuring employee file compliance
• Running reports for prescription monitoring and uploading into client medical records
• Shares pertinent information with team as obtained from clients or families.
• Maintains a professional atmosphere both on the telephone and in the waiting area.
• Maintains a filing system for various company functions, including, but not limited to, copying and set-up
• You will be responsible daily for writing emails, transcribing notes, faxing, copying, and creating spreadsheets or printing documents.
• Completes chart audits for the presence or absence of required intake, nursing and clinical documents and sends results of audits to appropriate Director.
• Attends in-service training, when necessary.
• Maintains confidentiality pertaining to clients and families.
• Maintains the visitor and employee sign-in/sign-out logs.
• Maintains and orders office supplies for the administrative building.
• Maintains and orders medical supplies for the treatment programs.
• Ensures all visitors and given a "Visitor" badge and ensures visitors return "Visitor" badge
• Greets visitors and clients in a professional manner.
• Adheres to all company policies and procedures.
• Completes other tasks, as assigned.

Knowledge, Education, Experience:

• High School Diploma
• College education preferred
• Strong understanding of substance use treatment and the population treated within the facility

Employment Status: Part time

Schedule: Monday-Friday 8am-12pm

Work Location: Tacoma, WA

Compensation: Pay Range: $19-21 hourly

Discovery Behavioral Health seeks to build a diverse staff that is reflective of the patients we serve and the communities where we work. DBH encourages multiple perspectives, experiences, and strives to hire and retain a diverse workforce.

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, or national origin.