What are the responsibilities and job description for the Office Manager position at Discover Peoria (Peoria Area Convention and Visitors Bureau)?
ESSENTIAL FUNCTION
The Peoria Area Convention and Visitors Bureau, or Discover Peoria, is seeking an Office Manager dedicated to growing their skills while also making an impact on our team. The candidate will serve as the first impression for our organization. Responsible for greeting customers and clients at our office and professionally fielding phone calls. We are seeking a passionate and hardworking person with a positive attitude who is ready to fully utilize their skills within our destination.
RESPONSIBILITIES
- Be a positive influence and advocate the PACVB mission, values and passion
- Pleasantly greet guests and provide outstanding customer service
- Answer incoming calls, promptly retrieve and deliver messages, etc.
- Coordinate incoming and outgoing mail
- Order office supplies as needed within budget
- Maintain calendar and submit expense reports for President/CEO
- Record minutes at Board of Directors meetings and staff meetings
- Monthly Board Report coordination
- Monthly Tourism Reserve Fund application coordination
- Monthly creation of CEO newsletter sent to various local stakeholders within Constant Contact
- Responsible for accounting activities including accounts payable and accounts receivable
- Work collaboratively with Sales and Marketing Departments to fulfill their billing and invoicing needs
- Manage expense reporting
- Monthly generation of select financial reports
- Maintain administrative and accounting files
- Assist in annual audit
- Coordinate yearly giftings for holidays and/or special donation requests
- All other duties as assigned
REQUIREMENTS
- At least 3 years related experience
- Excellent verbal and written communication skills
- QuickBooks on-line experience required
- Proficient telephone demeanor
- Skillful in Google Workspace and Microsoft Suite
- High attention to detail and organizational skills
Job Types: Full-time, Part-time
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $24