Sales & Marketing Coordinator

Discover Long Island is seeking a highly organized, proactive, and detail-oriented professional to support the day-to-day operations of our sales and marketing departments. This role is ideal for someone who thrives in a fast-paced environment, enjoys balancing multiple projects simultaneously, and takes pride in keeping teams organized, connected, and moving forward.

The ideal candidate is a collaborative team player with strong communication and administrative skills, capable of supporting a wide range of initiatives including marketing campaigns, industry events, trade shows, sales programs, partner communications, and departmental operations. A positive attitude, adaptability, and the ability to manage competing priorities with professionalism and efficiency are essential for success in this role.

Core Department Support

• Provide administrative, operational, and coordination support for Discover Long Island’s sales and marketing departments.

• Coordinate meetings, schedules, materials, notes, reports, and general department workflow.

• Maintain organized digital files, contracts, presentations, collateral, invoices, and supporting documentation.

• Process purchase orders, invoices, billing reconciliation, budget tracking, and spreadsheets.

• Support communication and follow-up with vendors, partners, clients, and stakeholders.

• Track projects, deadlines, approvals, and deliverables across departments.

• Assist with reports, presentations, recaps, and internal materials.

• Support trade shows, events, activations, hosted programs, and department initiatives as needed.

• Provide operational support during staff travel and high-volume periods.

Marketing Support Responsibilities

• Support paid media campaigns, promotional initiatives, and brand partnerships across digital, social, broadcast, print, and related channels.

• Assist with campaign coordination, asset organization, approvals, vendor deliverables, and reporting documentation.

• Organize media proposals, insertion orders, contracts, and campaign materials.

• Assist with marketing communications, social media, website updates, and promotional support as assigned.

Sales Support Responsibilities

• Support sales initiatives including trade shows, sales missions, webinars, FAM tours, networking events, and hosted programs.

• Utilize CRM systems, Cvent Planner Navigator, and sales databases to manage leads, records, research, and follow-up.

• Assist with itineraries, presentations, proposals, and sales collateral for meetings, conventions, sports, and group travel opportunities.

• Assist with sales newsletters, prospect communications, and partner outreach through platforms such as Mailchimp.

• Track lead activity, proposal timelines, and partner responses.

• Attend industry events and partner meetings as required to support relationship development.

Submit resume and cover letter to admin@discoverlongisland.com