Human Resources & Marketing Professional

Business Operations Coordinator

Truck & Diesel Repair Shop

We are a busy truck and diesel repair shop looking for a dependable, organized, and motivated Business Operations Coordinator to help keep our office and daily operations running smoothly.

This is a versatile position that combines administrative support, bookkeeping, payroll, invoicing, customer communication, and social media assistance. The right person will work closely with ownership and our team and will play an important role in keeping the business organized, professional, and moving forward.

Responsibilities

• Answer incoming phone calls and communicate professionally with customers, vendors, and employees.
• Schedule appointments, meetings, service-related activities, and other business commitments.
• Provide administrative and personal-assistant support to the business owner as needed.
• Prepare customer invoices and assist with accounts receivable and payment follow-up.
• Perform basic bookkeeping and maintain accurate financial records.
• Assist with employee payroll, time records, and related documentation.
• Organize receipts, invoices, purchase records, and other business documents.
• Maintain customer, vendor, and employee records.
• Handle emails, correspondence, filing, data entry, and general office organization.
• Assist with social media by posting photos, videos, job openings, promotions, and company updates.
• Help video, rough edit, and organize photos and video content from the shop and field service operations.
• Communicate between management, technicians, customers, and vendors when necessary.
• Assist ownership with day-to-day business tasks, projects, scheduling, and follow-up.
• Maintain confidentiality when handling employee, customer, and company financial information.

What We're Looking For

We are looking for someone who is organized, trustworthy, professional, and able to take initiative. This position is best suited for someone who can handle several different responsibilities without needing constant supervision.

Experience with office administration, bookkeeping, payroll, invoicing, QuickBooks or similar software, and social media is preferred. Experience in the automotive, diesel, trucking, heavy-equipment, or service industry is helpful but not required.

Most importantly, we want someone who takes pride in their work, communicates well, follows through, and wants to become an important part of a growing company.

Job Type: Part-time

Pay: $12.00 - $15.00 per hour

Expected hours: 24.0 per week

Work Location: In person

Salary : $12 - $15