Department/Location: 210 – Communications/National Headquarters | Job Title: Communications Coordinator | Reports to: National Communications Director |
Salary Grade: ý – Grade 10 ($20.18 - $31.39/hour) | Type of position: ý Full-time o Part-time | Minimum Hours: 40 Hrs. /Week o Exempt ý Nonexempt |
Job Summary: The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Provide secretarial support, support outreach efforts, handle logistical support for DAV outreach events, and assist the department director and staff. |
Essential Functions: - Assist director and staff by providing clerical work and attending to tenuous administrative details
- Act as front line department contact, routing calls and correspondence from media, internal, external sources
- Assist in the distribution of media outreach
- Assist in promoting the intended image for DAV
- Act as a point of contact for frontline media liaison
- Coordinate activities of key staff and/or guests to make arrangements for special events or meetings
- Coordinate unique special event activities, accommodations, and logistics
- Assist in ensuring special event objectives and requirements are met
- Assist with uploading documents to Communications home portal page
- Enter requisitions and invoices into ARM system
- Upload contracts for approval to the General Counsel home portal page
- Maintain inventory for office supplies, purchases, subscriptions, and memberships
- Schedule appointments, make reservations, and maintain department calendar
- Compose and format letters, memorandums, or other correspondence from scratch or rough draft
- Organize, prioritize, and expedite flow of work independently and with minimal supervision
- Answer telephone, route calls, greet visitors, and ascertain their needs
- Distribute miscellaneous information and various reports
- Process letters, invitations, and supplies for seminars
- Process requests for lists and labels
- Comply with mandates and directions of management
- Maintain Feedback email, route to appropriate individual/department, and ensure timely replies
- Perform other duties as requested
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Essential Skills and Experience: - Minimum of three years of experience successfully performing administrative tasks
- Thorough understanding of modern office procedures and methods including telephone communications, office systems, and recordkeeping
- Ability to learn and execute basic public outreach using specific tools
- Ability to take initial media queries and follow through with senior communications staff
- Manage schedules and multi-task to support requirements of a large, extremely busy team
- Must have excellent professional and diplomatic communication skills both orally and written with people inside/outside the organization
- Proficient user of standard business computer and Microsoft Office software suite
- Skill to type 50 words per minute
- High school diploma or equivalent
- Additional education in communications a plus
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Degree of Supervision: - No Supervisory Responsibilities
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Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. - Physical Demands: Job requires sitting up to eight hours a day and standing two to four hours a day. Body movement primarily in hand and arm functions associated with normal office activities. Hand and eye coordination, and hand dexterity is required for handwriting and keyboarding over prolonged periods of time. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. This position requires occasional lifting and/or carrying of no more than 25 pounds, as well as bending, squatting, pushing, and pulling.
- Work Environment: The noise level in the work environment is usually minimal.
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