Facilities Manager

Summary Job Description

Provide maintenance oversight for overall facilities, including the warehouse distribution center. Responsible for planning, coordinating, monitoring, and evaluating the day-to-day operation of the building infrastructure and equipment, maintenance activities, warehouse equipment, and vehicles. Responsible for creating and managing safety and security policies and procedures organization wide. Leads Safety Committee meetings.

Duties/Responsibilities:

• Oversee and provide guidance and education on optimal building and grounds maintenance to include OSHA compliance, emergency preparedness, and compliance with applicable health and safety rules and regulations.
• Develop and lead health and safety training and compliance programs in alignment with OSHA requirements for all employees in the organization.
• Supervise maintenance and repair of facilities and equipment.
• Procurement and contract management for building and maintenance needs; obtain quotes and tenders from vendors and suppliers; negotiate contracts to optimize delivery and cost saving.
• Development of security plan and oversee security staff and/or services.
• Oversee utilities infrastructure.
• Conduct and document regular internal facilities audits and inspections.
• Coordinate internal office moves with Human Resources
• Implement best practice processes to increase efficiency.
• Ensure delivery schedules, quantity and quality criteria are met.
• Plan and monitor appropriate facility management staffing levels.
• Ensure efficient utilization of facility maintenance.
• Manage, develop, train, monitor, and audit maintenance staff.
• Prepare and track facility budget.
• Participate in facility audits and ensure all proper reporting and documents are in place to pass audits.
• Develop and implement cost reduction initiatives.
• Respond to facility and equipment alarms and system failures
• Provide prompt responses to requests and issues from facility occupants.
• Conduct Safety Committee meetings, plan, train and execute emergency evacuation plans.
• Update or create applicable facility SOP’s or Work Instructions, as required.

Desired Qualifications:

Bachelor’s degree or equivalent work experience; demonstrated leadership experience; familiar with computers and standard software applications such as Microsoft Windows, Word, Excel, and SharePoint.

Technical Requirements:

• 10 years of experience in Facilities Management
• Strong understanding of warehouse control systems
• Ability to read and understand electrical, mechanical, and automated systems.
• Working knowledge of electrical, mechanical and HVAC systems.
• Employee Safety and Security Program Development experience
• Excellent project management skills
• Vendor and Negotiation Experience
• Landscaping Management
• Budget Management
• Detail oriented with the ability to take initiative and work independently.