Legal Assistant

Position Overview:

DiPietro Law, LLC, an established estate planning, elder law, and estate and trust administration firm, is seeking a full-time Legal Assistant to join our team.

This position will primarily support our estate and trust administration practice, working closely with attorneys and clients on estate, trust, and guardianship matters. Our team works collaboratively across practice areas, so this person will also be cross-trained in estate planning and elder law and should be comfortable assisting across practice areas as needed.

We are looking for someone who is organized, accurate, dependable, and able to take ownership of their work. This person should be comfortable managing multiple matters and deadlines, keeping track of outstanding items, following through without repeated reminders, and thinking ahead about what needs to happen next.

Our team works together to provide excellent legal services with compassion. We maintain a warm and friendly boutique law firm experience for our clients and a collaborative environment for our team.

Please Note: This position requires working at both our Millsboro and Millville offices according to a schedule determined by the firm. Applicants must be comfortable splitting their time between both locations.

We offer health insurance reimbursement, bonus opportunities, paid time off including holidays, a 401(k) plan with matching, and life insurance.

Compensation: $55,000 - $70,000 annually, depending on experience and qualifications.

Responsibilities

• Assist attorneys and clients with estate, trust, and guardianship administration matters.
• Draft pleadings, filings, correspondence, and other legal documents for attorney review.
• Prepare legal and financial forms.
• Manage court, agency, tax, and internal deadlines.
• Track outstanding items and follow up with clients, courts, agencies, financial institutions, and other parties.
• Communicate with clients regarding documents, information needed, and next steps.
• Coordinate filings and communications with the Register of Wills, courts, agencies, and other outside contacts.
• Maintain accurate and organized client and matter information.
• Identify missing information, delays, or potential issues and communicate them early.
• Use good judgment to determine when something can be handled independently and when attorney review is needed.
• Cross-train in estate planning and elder law and assist across practice areas as needed.
• Act as a witness and notary public for document signings.
• Assist with special projects and process improvements.

What We’re Looking For

• Strong attention to detail and a commitment to accurate work.
• Ability to independently manage multiple matters, deadlines, and competing priorities.
• Strong follow-through and the ability to keep work moving without repeated reminders.
• Good judgment and the ability to recognize what needs attention before it becomes urgent.
• Resourcefulness and a willingness to look for answers and possible solutions.
• Excellent written and verbal communication skills.
• Ability to communicate professionally and compassionately with clients.
• Openness to feedback and a willingness to learn, adjust, and improve.
• Flexibility and a willingness to work across practice areas.
• Ability to maintain the highest levels of confidentiality and ethical standards.
• Proficiency with Microsoft Outlook, Word, Excel, and Adobe, with the ability to learn new software.

Experience & Qualifications

• Two or more years of relevant legal experience preferred.
• Experience in estate administration, trust administration, probate, estate planning, or elder law preferred; Delaware and/or Maryland experience strongly preferred.
• Associate degree or higher preferred.
• Must be able to work in both our Millsboro and Millville offices.
• Must be a notary public or eligible and willing to become one.

Application Process: To be considered, please submit a resume, three professional references, and a cover letter explaining your interest in the position and how your experience would contribute to our firm. We kindly request no walk-ins, calls, or agency inquiries. Only selected candidates will be contacted. Thank you for considering DiPietro Law, LLC as your next professional opportunity.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Life insurance
• Paid time off
• Professional development assistance

Application Question(s):

• Briefly describe how you keep track of multiple matters, deadlines, and follow-up items to make sure nothing falls through the cracks.
• Are you able and willing to work in person at both our Millsboro and Millville, Delaware offices according to a schedule determined by the firm?
• Briefly describe your experience with estate administration, trust administration, probate, estate planning, elder law, or other legal work.

Education:

• Associate (Preferred)

Experience:

• legal or law office: 2 years (Preferred)

Work Location: In person

Salary : $55,000 - $70,000